Tag: transparency

The Transparency Files: Annual Parent Survey

It is that time of year again…but, perhaps, it may not continue to be “that time of year” – at least in this format – into the future…

As our enrollment continues to increase and our participation in the Annual Parent Survey continues to flatline – our survey has gone from covering 81 students to 84 students to 54 students to 58 students to 52 students and this year, the majority of questions were only answered by families covering 45 students.  That barely captures one quarter of our student population and it is only fair to ask, at this point, whether or not this continues to be the best way to solicit meaningful and actionable data.  Because that is the reason we do this – to learn how to continue to grow as a school.  Without three-quarters of the students accounted for, the data can only be so meaningful.  Without casting any aspersions about who is, or who is not, more likely to fill these surveys out, the odds of this 1/4 mapping onto the opinions of the remaining 3/4 seems long at best.  As the survey is per student, not per family, it runs the risk of being even less representative than that.  (In the service of anonymity, we have no way of knowing how many families the survey actually represents.)

Our goal of 50% seems more and more unrealistic each year.

So, after this year, we are going to have a think.  We could incentivize families to fill this out, as some parents have suggested.  We could consider moving to a model where we do focus groups some years and surveys other years.  Perhaps if we hired a third-party vendor to issue the survey, analyze the data and share the report, people would be more comfortable believing it is as anonymous as it is (it is!), or have more faith in an unbiased deliverable.  Either way, I think it is time to acknowledge that this methodology is no longer serving its intended purpose and the goals of receiving feedback and sharing it transparently likely require a new approach.

But that’s for next year…for now, instead of worrying about the motivations for why families did or didn’t fill out surveys, let’s thank the parents who did participate and try to make meaning of what they are telling us.  [If you would like to see a full comparison with last year, you can reread those results, or have them open so you can toggle back and forth.  In this post, I will try to capture the highlights and identify what trends seem worth paying attention to.]

For a third straight year, we have more spread than normal.  It is more typical to have a big cluster in the youngest grades with diminishing returns as you get older.  Again this year, we have a healthy (if low) distribution across most of our grades.

Without knowing how representative this quarter of students is, this year’s data set is heavier on the “no’s”.  Of course the “no’s” are always complicated to unpack because we have no way of knowing who of the “no’s” represent graduation or relocations, as opposed to choosing to attrit prior to Grade 8.  [If a higher percentage of the small number who attrit are represented in these results than in prior years, it would provide added context for the results.]  However, what continues to be true is that the overwhelming majority of families – regardless of their feedback – stay with us year-after-year.  This continues to say a lot about them and a lot about us.

Let’s look at the BIG PICTURE:

The first chart gives you the breakdown by category; the second chart gives you the weighted average satisfaction score (out of 10).  I will remind you that for this and all categories, I look at the range between 7-9 as the healthy band, obviously wanting scores to be closer to 9 than to 7, and looking for scores to go up each year.  In terms of “overall satisfaction”, we have now gone from 7.13 to 7.20 to 8.17 to 7.91 to 8.0 to 7.44.  Although it is a tick down from last year, the difference is statistically insignificant.

The one thing that jumps out here that will continue throughout all the data is that the “standard deviation” is much higher than in prior years.  Meaning, we have higher concentrations on both ends than normal – which combined with the low engagement probably explains the most about the data above and below.  This 1/4 of the student population could capture more families with the strongest feelings than in a typical year.

However, overall, this continues to be a good news story, but let’s dig deeper…

  • The overall theme, which I have been suggesting above and will carry forward is that almost every single category is slightly down.  That is not a trajectory that pleases us, even with all the possible caveats and contexts.  We like numbers to go up; we don’t like when numbers go down.  However, because they are consistent all across the board, it is a bit challenging to identify one issue, program or idea to work on.  I’ll have more to say below.
  • It remains true, however, that even with this disappointing trend line, all data points (here) round into the acceptable range.  So we don’t like the way the arrow is facing, but this constitutes a challenge, not a crisis.

 

 

 

  • I won’t repeat the same comment each time – each score being slightly down, but mostly in the acceptable range.
  • The one thing that jumps out from this, which we know, is that the school has been trying to provide the same level of quality in terms of “resource” with the same staffing structure spread across +40 students.  Meaning, during my six years at OJCS, we have over 40 more students in our school and the same number of personnel allocated to providing resource support – whether that is direct services to students, coaching and support for teachers in making accommodations, or even the customer service of reporting back and forth with parents.  We keep trying to do more with less, and if this data yields anything actionable it is this – even leaving aside potential differences in philosophy; we are not yet adequately staffed to deliver on our promise to parents.

Action to follow.  Watch this space.

 

 

 

 

  • Now this data set is revealing.  This is the first section that does not indicate a meaningful dip.  Despite the concerns above, this same set of parents has given us very high marks for General Studies.
  • With a full year in the Makerspace, with having done meaningful PD on the “Science of Reading”, and an overall return to business as usual, it is nice to find all our scores in the acceptable range (especially in a “down year”) in the category that most parents would deem paramount.

 

 

 

 

  • I would like these numbers to be higher, of course, but they are fairly in line with prior years.  One would have hoped that the added emphasis this year – the DELF, the investment in new curricular materials, etc., – would have yielded higher results, but the anonymity makes it hard to know how many students represented in this survey are in Core French, Extended French, etc.  I do know how hard our French Faculty work, so bon travail to the French Department as we continue to raise the bar each year.
  • I am very pleased with a baseline 6.79 for the first year of French PE – that rounds into the acceptable range with lots of room to grow.

 

 

 

 

 

  • We are pleased to see all our Jewish Studies metrics continue to hold strong for another year.   Considering, that we have transitioned away from a “Head of Jewish Studies” model (for now), this is especially encouraging.  Kol ha’kavod to the Jewish Studies Department!
  • Last year I said that, “I am taking the slight dip in “Tefillah” as a personal challenge!  It is my favourite subject to teach (students) and to coach (teachers) and I am going to make it my mission to push prayer past 7.0.”  Mission accomplished!
  • Last year, I said that, “I am also going to – assuming a return to normal – encourage our community’s rabbis to resume a greater role in Jewish life at OJCS.”  Well, it went up…but we could and will do more.

 

 

 

 

  • Great job Mr. Ebbs for keeping our Art Program moving in the right direction!
  • Coming out of COVID, it is nice to see that both Extracurricular and Athletics have ticked up a notch!
  • Hot Lunch and After School Programming have ticked down a bit – these are areas where we work with partners and we’ll be carrying these results to them in order to see where we can improve for next year.

  • These are mostly wonderful scores, all just about the same and well into the healthy ranges.  We know that we have our teachers and Ellie to thank for a lot of those high scores!
  • We will be making meaningful changes next year to our academic calendar – which will include when and how we schedule Parent-Teacher Conferences.  We are excited to share this with you soon and think that will have a positive impact on how parents receive feedback on their child(ren)’s academic progress.  Stay tuned!

  • I have already shared my thoughts on my own job performance in my prior “Transparency Files” post.  I will simply state here my numbers, like all the above are largely the same, with the same across-the-board dip.  The one data point that I will be reflecting on is my “responsive/accessibility” – I’d like to see this trend upwards in the year to come.
  • The one metric that I am disappointed to see take a dip down after three straight positive years is the last one, which essentially serves as a proxy for school-wide behavior management.  Four years ago we scored a 6.69 and I stated that, “we are working on launching a new, school-wide behavior management system next year based on the “7 Habits” and anchored in our “North Stars”.  I will be surprised if this score doesn’t go up next year.”  Well, three years ago it came in at 7.65, two years it climbed up to 8.19, and it remained high at 7.85 last year.  6.73 puts at back at square one – even if it rounds into the acceptable range, and even with a small sample size.  Parents at OJCS can expect to see significant attention being paid to overall behavior management in 2023-2024.

Last data point [Remember this question was scaled 1-5.]:

Our score remains consistent from 4.44 to 4.34 to 4.34 to 4.14.  Considering the overall results, this is a fairly positive data point, even if the trend line is not what we would prefer.

So there you have it for 2022-2023!

Thanks to all the parents who took the time and care to fill out surveys!  In addition to the multiple choice questions, there were opportunities for open-ended responses and a couple of experimental sections.  Your written responses added an additional layer of depth; one which is difficult to summarize for a post like this.  Please know that all comments will be shared with those they concern.  (This includes a full set of unedited and unredacted results which goes to the Head Support and Evaluation Committee of our Board of Trustees.)

As I said at the beginning, without meaningful data we don’t know how high to put the “floor” we stand upon to reach towards our North Stars.  We will likely look to change our feedback loop to ensure we hear more from more families.  That way, we can make sure that without a ceiling, we aim to reach higher each year…

The Transparency Files: Self-Evaluation

With the theme of this year being “Getting Our Mojo Back,” one thing that you can be sure of as the calendar turns to May and June, is that I will deliver you a series of “Transparency Files” blog posts!  OJCS Parents will soon receive their link to our Annual Parent Survey, and so I will again begin with a self-evaluation and will continue with the sharing of results of that survey, the results from our Annual Faculty Survey (which is shared directly with them), and will conclude with a discussion of next year and an introduction of the 2023-2024 OJCS Faculty.  [These posts will not follow week-by-week.]

We are in that “evaluation” time of year!  As Head of School, I have the responsibility of performing an evaluation of staff and faculty each year.  Fittingly, they have an opportunity to do the same of me.  Our Annual Faculty Survey presents current teachers and staff with the opportunity to provide anonymous feedback of my performance as Head of School.  Our Annual Parent Survey presents current parents with an opportunity to do the same (as part of a much larger survey of school satisfaction).  Please know that the full unedited results of both are sent onto the OJCS Board of Trustees Head Support & Evaluation Committee as part of their data collection for the execution of my annual performance review.

You are welcome to review last year’s self-evaluation post before moving onto this year’s.  Like last year’s, I am going to skip the cutting-and-pasting from my goal-setting document and simply present to you a few big ideas that come from my “principal’s” bucket, and not as much from my “head of school’s” bucket (i.e. fundraising, marketing, budgeting, etc.).

…thanks to a grant from Prizmah we partnered with PJ Library on a variety of events to grow the number of Jewish families in Ottawa who are familiar with our school!  Highlights included a Library Storytime, lulav & etrog-shaking in our OJCS Sukkah, and two different “Havdalah in the Park” programs – one in Centrepointe and one in Alta Vista.  We are looking forward to building on this relationship in the years to come!

…in order to fully mark the transition from COVID to…now…we thought it was important to revisit three “Critical Conversations” that were so helpful to our growth (in every sense of the word) during our first few years together.  We, therefore, held three “Town Halls”: 1) Let’s Talk About the “J” in “OJCS”…Again: The JS Town Hall 2022; 2) Let’s Talk About French…Again. L’assemblée de Français 2022; and 3) Let’s Talk About the Future…Again: The “Sneak Peek” Town Hall 2023.    Our hope is that we have successfully put all our families on an even playing field as to how we got from where we were to where we are…and provided clarity as to how we plan to get from where we are to where we are headed.

…we began our three-year journey to full CAIS Accreditation by focusing on getting organized and beginning to think through succession planning both on the lay (board) side and on the professional side.  As we complete this journey, we seek to help parents in our community better understand how we fit into the private school landscape, as OJCS will – eventually – join Ashbury and Elmwood as the only CAIS Accredited schools in Ottawa.

…in addition to launching French-language PE this year, we tried to shine a brighter spotlight on all things French at OJCS with La célébration de la semaine de la Francophonie 2023, which culminated in a wonderful Francofête attended by parents.  We look forward to building on both as we continue to focus attention on French outcomes for OJCS graduates.

…we piloted a Middle School Information Night for Grade 5 Parents and will follow up in June with a Taste of Middle School for Grade 5 Students.  We want to do a better and better job celebrating the value proposition for Middle School at OJCS.  Beginning the conversation earlier can only help.

…with the help of a generous grant by the Jewish Federation of Ottawa‘s Fund for Innovative Capacity Building, OJCS Hebrew Faculty worked with Hebrew at the Center over the balance of this school year on a curriculum mapping consultancy.  Once complete (in another 1-2 years), we will have a deliverable for both teachers and parents that fully describe our benchmarks and standards for all Jewish Studies topics across all grades.

What did not get done or what still needs work?

A lot!

First order of business will be moving forward on our amazing $1.5 million reimagination (now $2 million) of classrooms at OJCS thanks to an anonymous gift.  We have been working with an architect firm –  Figurr – and look forward to launching this summer.  [Stay tuned for all of what that will and won’t mean for the start of school.]  The future of education in Ottawa really will be built right here at OJCS!

Second order of business will be continuing to reconnect with our families and our community.  We aspire to be more than a school, but people’s lives are so busy!  What can we do differently next year?  What should we do differently next year?  What should a PTA be and look like?  What kinds of friend-raising activities could we or should we be facilitating or encouraging for OJCS parents?  What kinds of Jewish experiences could we be promoting or providing for OJCS families?

Third order of business, somewhat related to this year’s theme, is “teachers teaching”.  After years of worthwhile complications and interruptions through task forces, consultancies and quasi-administrative portfolios, next year will be about streamlining, simplifying, quieting and calming.  We have reached a new stage of our journey as a school and what is required now is refocusing on what our most sacred tasks are – teachers teaching and students learning.

Those are just highlights.

If you have already contributed feedback through our surveys, thank you.  [Remember the deadline for your feedback to be included in reporting is May 15th.]  Your (additional and/or direct) feedback – whether shared publicly, privately through email or social media, or shared through conversation – is greatly appreciated.  As I tell our teachers, I look forward to getting better at my job each year and I am thankful for the feedback I receive that allows me to try.

Re-Cycle: Let’s Talk About…Revisiting Critical Conversations

As I have thoroughly enjoyed the opportunity to lean back into conversations about teaching and learning, community, relationship-(re)building, programs and all the normal stuff one does at the beginning of a new school year – as opposed to focusing inordinate time and energy on COVID protocols – it occurs to me that in many ways this is not just the beginning of a new school year, but the beginning of a new school chapter.

Five years is both a short and a long time depending on your perspective.

When I talk with parents, especially those who have only been at OJCS for two or three years, it is clear that we have a bit of a “generational” (that’s not the exact best word, but I can’t think of a better alternative) divide and I think the fault line describes the many “town halls” and “critical conversations” that took place during my first two years at OJCS.  If you were here for all that foundational work (or chose to go back and peruse blog posts from those years) you both know what was true and what (now) is true AND you had a voice in helping chart the distance between the two.  That is a very different perspective from those who only know the status quo.

Just that by itself would warrant action.

But schools are not static – they are learning organizations that continue to grow and evolve over time.  It is not sufficient for new parents to come to know “The OJCS Way” as some kind of permanent state of affairs.  Our “North Stars” may be fixed in the firmament above, but everything about how we get there is entirely up to us.  So between wanting all our parents to better understand fundamental truths about our school as it presently is, and needing all our parents to participate in critical conversations to help decide what will be true about our school as it continues to evolve, we land in the same place.

Connected to our larger theme this year of “Getting Our Mojo Back”, we are going to schedule three critical conversations this year that will both hearken back to give everyone equal footing and dream forward to give everyone an equal stake.  The titles will be the same as they were…

  • “Let’s Talk About the ‘J’ in OJCS” – what really is our Jewish mission/vision?  Coming to a weeknight soon in October.
  • “L’assemblée de Français” – what is currently true about our French outcomes and what can parents expect moving forward?  Coming to a weeknight soon in November.
  • “Let’s Talk About the Future” – what are the big ideas, programs and initiatives that will help us reach that much closer to our North Stars?  Coming to a weeknight soon in February.

And for each, I will do as I have done – use my blog to transparently set the stage, to share the results and to share the impact.

In the meanwhile, my email and door – both metaphorically and in reality – are open.  Feel free to engage with me on any issue, concern or question that is on your mind.

Next week at this time, I will be returning from what I already know will a triumphant return to our Annual Middle School Retreat, so you’ll forgive me if my weekly blog post is delayed by a few days.  Feel free to check social to follow our adventures in zip-lining, caving, hiking, praying, learning, campfire-ing, and having an overall fantastic adventure as a middle school community!

The Transparency Files: The 2022-2023 Faculty

Happy Thursday!

Things don’t usually time out quite in this way, but here we are on literally the last day of school – for teachers – and before we head into Canada Day Weekend and the true start of summer, it is my sincere joy and pleasure to be able to share out a complete picture of the amazing human beings who will be teaching our children and leading our school into the 2022-2023 school year at the Ottawa Jewish Community School.

The quickest of words before I unveil the list…

…the first is simply to share that we are operating under the belief that next year will truly be a return to normal.  Or at least normal enough that it ought not impact how we divide up classes or how we program our days and year.  Of course, we will continue to maintain a Health Advisory Committee, and much closer to the start of the school year, will provide parents with what guidelines and suggestions we believe are appropriate for the start of next school year.  But as we put together our staffing picture, our classroom assignments and our calendar, we are assuming near-normal functioning.

…the second is to share with you the overarching idea that has animated our two days of what we call “Pre-Pre-Planning” – these two PD days that essentially mark the beginning of the 2022-2023 school year because they focus our teachers on how to set themselves up for a successful summer in service of a successful start to school.  We are focusing our energy on “Getting Our Mojo Back” or, perhaps, the “Great Unpause” – it is time for our school to reclaim the exciting and innovative trajectory we were on pre-COVID.  We were smack in the middle of some very important and impactful projects, initiatives and programs and we are all-too ready to get back on track.  You may get a hint of it when looking at some of the job descriptions below; you will get a full (re)introduction to it as we gear up for next year.

…the third is to please start paying attention to the updated calendar.  A return to normal means a return to events like our PTA-sponsored “Back to School BBQ” and “Meet & Greets” for JK and SK, so please be sure to update your calendars so you are ready to join us as we look to (re)build our community, to truly function again as an OJCS Family.

…the fourth is a gentle reminder that the assignments below are tentative as they always are.  Things sometimes can and do change (especially as our JK and SK classes continue to grow!), although we believe this should be much less of a factor this summer than the prior two, but sometimes we do have to make adjustments.  If an update is required, of course, it will be sent either directly to the impacted grades or in a blog post.

OK, I think I have given a lengthy enough preamble.  Let’s get excited about this gifted and loving group of teachers and administrators, who will partner with our parents in the sacred work of educating our children.  I know I am!

The 2022-2023 OJCS Faculty & Staff

Lower School General Studies Faculty

  • Junior Kindergarten: Susan Wollock, Jamie Ebbs (French) & Mushki Kurtz (EA)
  • Kindergarten: Andréa Black, Susan Wollock (French) & Dawn Schneider (EA)
  • Grade One: Julie Bennett/Karissa Zuorro & Efi Mouchou (French) [TWO Classes]
  • Grade Two: Ann-Lynn Rapoport & Efi Mouchou (French) [TWO Classes]
  • Grade Three: Lianna Krantzberg & Aaron Polowin (French)
  • Grade Four: Faye Mellenthin, Chelsea Cleveland (Math), Dr. Sylvie Raymond (Core) & Aaron Polowin (Extended) [TWO Classes]
  • Grade Five: Abby Whitteker, Karissa Zuorro (Core) & Dr. Sylvie Raymond (Extended) [TWO Classes]

Lower School Jewish Studies Faculty

  • Kitah JK: Susan Wollock
  • Kitah Gan: Andréa Black
  • Kitah Alef: Ada Aizenberg/Saar Baram [TWO Classes]
  • Kitah Bet: Corrine Baray/Sigal Baray [TWO Classes]
  • Kitah Gimmel: Sigal Baray
  • Kitah Dalet: Dana Doron [TWO Classes]
  • Kitah Hay: Marina Riklin/Liat Levy [TWO Classes]

Middle School Faculty

  • Science: Josh Ray
  • Mathematics: Chelsea Cleveland (Grades 6 & 7) & Josh Ray (Grade 8)
  • Language Arts: Language Arts Teacher
  • Social Studies: Michael Washerstein
  • Extended French: Wanda Canaan
  • Core French: Aaron Polowin (Grade 6) & Dr. Sylvie Raymond (Grades 7 & 8)
  • Hebrew: Marina Riklin (Hebrew Alef), Liat Levy (Hebrew Bet for Grade 6) & Ruthie Lebovich (Hebrew Bet for 7 & 8)
  • Jewish Studies: Mike Washerstein
  • Rabbinics: Corinne Baray

Specialists

  • Art & Drama: Jamie Ebbs
  • French Language PE: Stéphane Cinanni (Grades 3-8), Aaron Polowin (Grades 1 & 2) & Karissa Zuorro (Grades JK-1)
  • Library: Brigitte Ruel

Leads

  • Makerspace: Josh Ray
  • Mitzvah Trips: Michael Washerstein
  • Student Life: Lianna Krantzberg
  • Blogging & Global Connectedness: Julie Bennett
  • Jewish Studies Curriculum: Ada Aizenberg
  • Jewish Studies Coaching: Ruthie Lebovich

Department of Special Education

  • Keren Gordon, Vice Principal
  • Sharon Reichstein, Director of Special Education
  • Ashley Beswick, Resource Teacher & Behavior Support Coordinator
  • Resource Teacher
  • Chelsea Cleveland, Math Resource

Administration

  • Josh Max – Director of Technology
  • Ellie Kamil – Executive Assistant to the Head of School
  • Staci Zemlak-Kenter – Director of Development
  • Emily Jiang – Chief Accountant
  • Jennifer Greenberg – Director of Recruitment
  • Keren Gordon – Vice Principal
  • Dr. Jon Mitzmacher – Head of School

You will see some new names and some new categories…

Let me start my saying that unlike previous years where the generic names, like “Middle School Language Arts Teacher” means that we have not yet hired someone, I am over-the-moon thrilled to say that we are actually 100% staffed for next year!  However, until contracts have been technically signed and current employers informed, we will have to wait a titch before formally introducing those last couple of employees.  But we will as soon as we can, and, we can’t wait for you to be as impressed by them as we are.

You will see a new category “Leads”.  This category, for now, replaces an older category of quasi-administrators that we had been calling “Coordinators”.  There are some internally meaningful, union-related differences between the two titles, but what is important to know is that these “Leads” all represent opportunities for OJCS teachers to build their leadership capacity by taking on quasi-administrative responsibility for high-value new or continuing programs.  We have written extensively about the OJCS Makerspace and OJCS Mitzvah Trips, and, therefore, it should come as no surprise that we are making them priorities heading into next school year.  “Student Life” and “Blogging” are in some ways carryovers from portfolios held by two teachers currently on maternity leave, but also opportunities for new teachers to both grow their leadership and help our school grow in these critical areas as well.

The last thing to mention as a segue to providing brief bios on new staff is that we have made a tactical decision to move away – at least for now – from pursuing a “Head of Jewish Studies” who has all the education, skills and experiences we have been searching for, but have failed to find.  It isn’t that we couldn’t or won’t keep looking for that just-right person, but there are too many important pieces of work that need to be done in our Jewish Studies Department to keep waiting for that savior to arrive.  We are very blessed that we have been able to essentially divide the position into five parts and that each part has been assigned to someone capable, talented, passionate and ready to go.  In a nutshell…

…I will continue to hold onto the supervision and evaluation of Jewish Studies Faculty.  It is the one part of the job that I have successfully managed during these last few years, and I believe it is both appropriate and helpful for me to keep that in my portfolio for the future.

…our JS Faculty have been in need of great mentoring and coaching and there can be no better person qualified to do that, then our own Ruthie Lebovich, master teacher with decades of experience.

…”Jewish Student Life” and “Student Life” don’t need to be kept separate in a Jewish Day School, and with Lianna Krantzberg moving into this role, between her experiences here and her administrative role at CBB-Ottawa, this merger will be both seamless and powerful.

…we have been waiting to move forward with some big-picture benchmarks and standards decisions in Jewish Studies.  What exactly do we expect students at OJCS to learn by the end of Grade 8?  What experiences do we want for them?  What is the best curriculum to support those goals?  We are past due finalizing what we expect each child, in each grade, in each part of our Jewish Studies program to learn, to know, to know how, to experience, etc., and Ada Aizenberg will be just the person to lead our team in this project.

…and we have needed a real live human being to take back the teaching of text and rabbinics in our school, and so let me now segue into the introductions…

Please welcome Corinne Baray into a permanent position at OJCS!  Ms. Baray is well known to our school community as a very respected guest teacher.  She is a PhD candidate in the Department of Law and Legal Studies at Carleton University. She is a graduate of OJCS and the former Yitzhak Rabin High School. While her research interests surround the area of criminal law, Corinne has a particular passion for education and pedagogy.  Corinne is also an Instructor and Course Developer at Carleton University, and has taught at all academic levels, including elementary, high school, and college – as well as ESL education for elementary students in Rishon Letzion, Israel.  She has vast experience teaching in Jewish schools, has a breadth and depth of Torah and text skills, and will be a welcome addition to our Jewish Studies Faculty.

Jamie Ebbs is thrilled to join our Faculty with a diverse portfolio.  He will be creating and leading our Arts and Drama programs, as well as teaching Junior Kindergarten French and Physical Education in French.  Jamie graduated from the University of Ottawa, Bachelor of Education’s Imagination, Creativity and Innovation Cohort.  He also has a Master Degree in Cultural Studies, as well as an Honours Bachelor of Arts in Theatre.  We’ve scooped him up so he can sprinkle this love of the arts into all we do.

Efi Mouchou is relocating to Ottawa this summer from Greece with her beautiful family and looks so forward to meeting our school community.  Madame Efi is a certified teacher who completed her studies at Simon Fraser University in British Columbia.  She has taught French to all grade-levels in locations around the world over the last 20 years, however most often in International British school settings.  She is so excited to be teaching our Grade 1 & 2 French classes next year and has so much to offer our students with already developed programs from her own repertoire, as well as from close conversations with our primary French faculty.  Madame Efi is so full of life and is passionate about making French language learning fun and we look forward to welcoming her to OJCS.

Please note that I intend to take a pause from weekly blogging as we head into summer.  Of course, should the spirit move me, or an issue arises that warrants it, I will blog intermittently, until resuming my weekly routine a week or so before our teachers return for Pre-Planning Week 2022.

Happy summer!

The Transparency Files: Annual Parent Survey

Looking out my office window at the sunny skies [when I first wrote this on Tuesday afternoon!], is both a reminder of the first stirrings of normalcy and what we hope next year and beyond will bring… as atypical as this third year of COVID has been, we do find comfort in familiar habits and experiences.  And so if it is May, it must be time to share the results of this year’s Annual Parent Survey.  If you would like to see a full comparison with last year, you can reread those results or have them open so you can toggle back and forth.  In this post, I will try to capture the highlights and identify what trends seem worth paying attention to.

The first thing to name, which does not come as a tremendous surprise considering the times we are living through, is that we continue to have a less-than representation.   In fact, it seems that the more we grow, the percentage of students represented by the survey decreases.  Our enrollment has grown each year that I have been here, but our survey has gone from covering 81 students to 84 students to 54 students to 58 students to 52 students.  That means that this year’s survey represents barely more than a quarter of our student population!  As the survey is per student, not per family, it runs the risk of being even less representative than that.  (In the service of anonymity, we have no way of knowing how many families the survey actually represents.)  Our goal of 50% seems more and more unrealistic each year.  [If you have feedback on what might incentivize greater participation, please drop it in the comments or email it to us directly.]

I simply no longer know if or how to draw meaningful conclusions about participation rates.  Whereas it is common wisdom that folks with concerns are usually more likely to fill out these surveys, there is no common wisdom when it comes to pandemic times.  So for what we hope is one final year, instead of worrying about the motivations for why families did or didn’t fill out surveys, let’s celebrate the parents who did participate and try to make meaning of what they are telling us.

For the second consecutive year, we have more spread than normal.  It is more typical to have a big cluster in the youngest grades with diminishing returns as you get older.  Again this year, we have a healthy distribution across most of our grades.

Without knowing how representative this quarter of students is, this data for sure lines up with what is true – that we have, again, had a fast and successful re-registration.  The percentage who replied “yes” is up and the “noes” are always complicated to unpack because we have no way of knowing who of the “noes” represent graduations or relocations, as opposed to choosing to attrit prior to Grade 8).  What continues to be true is that the overwhelming majority of families – regardless of their feedback – stay with us year-after-year.  This continues to say a lot about them and a lot about us.

Let’s look at the BIG PICTURE:

The first chart gives you the weighted average satisfaction score (out of 10); the second chart gives you the breakdown by category.  I will remind you that for this and all categories, I look at the range between 7-9 as the healthy band, obviously wanting scores to be closer to 9 than to 7, and looking for scores to go up each year.  In terms of “overall satisfaction”, we have now gone from 7.13 to 7.20 to 8.17 to 7.91 to 8.0.  Although it is just a tick up from last year, the difference is statistically insignificant.  This is just the second time that no families graded the school a 1, 2 or 3.  Of course, we always want to see numbers continue to go up, but based on how we survey it is hard to get much higher.

This continues to be a good news story, but let’s dig deeper…

  • The topline number – probably the most important – like our overall satisfaction is slightly up 7.91 to 7.93 and a very positive outcome.
  • I am very pleased to see that every single category is up from last year’s all-time highs and that each score is well within the healthy range!
  • I am thrilled to see that relationships with faculty again comes in with the highest score (8.65) in this block, especially when you factor in all the challenges the of pandemic have created.  Kudos to our teachers!
  • Our lowest score (again) is again in “Homework” but it does continues to climb from 6.56 to 6.91 to 7.0 to 7.31.  Progress has been steady, and we are seeing steady improvement in the full implementation of our new Homework Philosophy.
  • I am thrilled to see such a high score (8.41) for “creative and critical thinking skills”…that is very much #TheOJCSWay.

  • After having seen steady growth on the topline number, which again is so critical to our school, it is a bit disappointing to see a drop.  We have gone from 6.61 to 6.97 to 7.58 to 7.15.  It remains well within the healthy range, but we will be looking to get back on the upward track next year.
  • The metrics for Spec Ed are a bit of mixed bag with the communication score holding steady, but the satisfaction score for those who have IEPs dipping just a bit.  The numbers remain strong and of all the things to suffer during the pandemic, it is not surprising to see it impact our most vulnerable students.  Kudos to Sharon Reichstein, our Director of Special Needs Education, and her new team for all their work this year!

  • Thrilled to see that our topline number continues to remain (essentially) at 8!
  • Very happy to see that every metric in General Studies is well into the healthy band and each one is essentially unchanged.
    • Math: 7.09 to 7.60 to 7.67 to 7.15.
    • Science: 7.09 to 7.72 to 7.61 to 8.37.
    • Social Studies: 7.41 to 7.96 to 7.95 to 7.86.
    • Reading: 6.93 to 8.0 to 7.85 to 8.29.
    • Writing: 6.51 to 7.07 t0 7.41 to 7.95
  • The biggest movement this year, which I am thrilled to see is “Science”, where we have invested precious bandwidth in Hackathons and Innovation Day and reopening the OJCS Makerspace, and in “Reading” where we have, not coincidentally, a number of teachers focusing on their professional growth.  This is a clear example over time where parent voice, aligned with teacher and student voice, leads to meaningful action.  (Fill out those surveys y’all!  We really do pay attention.)
  • I am also very pleased to see “Writing”, like “Reading” continuing on a strong upward trajectory over the last four years.

  • I am pleased to report that despite another year of COVID functioning and the continued integration, that the quarter of students represented in this survey are reporting steady numbers for French outcomes.
  • We would like to believe that the result of our TACLEF consultancy is continuing to pay dividends and that our recent announcement of expanding our French program to incorporate French-language physical education will help these numbers continue to tick up in the years ahead.  Bon travail to the French Department!

  • We are again thrilled to see all our Jewish Studies metrics continue to hold strong for another year.  We are especially pleased to see the OVERALL metric essentially hold steady from 7.29 to 8.08 to 7.91 to 7.90.  Considering, that we again went forward without filling the “Dean of Judaics” position and all the additional COVID-related challenges, this is especially encouraging.  Kol ha’kavod to the Jewish Studies Department!
  • I am taking the slight dip in “Tefillah” as a personal challenge!  It is my favourite subject to teach (students) and to coach (teachers) and I am going to make it my mission to push prayer past 7.0.
  • I am also going to – assuming a return to normal – encourage our community’s rabbis to resume a greater role in Jewish life at OJCS.

  • Considering the circumstances, it is both surprising and positive that with all the protocols that were in place that we’d see growth in both Art and PE – both of which have reentered the healthy band.  We know that even with a rigorous, trilingual curriculum, that we need to continue to offer the kinds of high-quality PE/Drama/Art experiences that make a well-rounded education.  We said last year to “look for these numbers to go back up next year”.  Mission accomplished!
  • It is worth noting that even though none of our extracurriculars, athletics, hot lunch, etc., programming has reached pre-COVID numbers (understandably) they are all up from last year…with lots of room to grow.

From this year’s experimental section, we yield these two data points (and two sets of meaningful commentary).  Compared to last year, there is a larger cluster in “very satisfied” and “extremely important” – which is likely not a coincidence.  As we cannot predict the future, even with wholehearted hope of a return to year-round, in-person learning next year, our ability to navigate situations like these last few years with minimal disruption and maximal academic progress – not to mention the continuance of meaningful Jewish experiences – will likely continue to be powerful value-adds for OJCS in the years ahead.

  • These are mostly wonderful scores, all just about the same and well into the healthy ranges.  We know that we have Ellie to thank for a lot of those high scores!
  • I am sadly saying again this year, that, “[a]fter having to take a COVID pause, I will be interested to see what the impact of ‘Student-Led Conferences’ will be on the ‘parent-teacher conferences’ metric once finally launched.

  • I have already shared my thoughts on my own job performance in my prior “Transparency Files” post.  I will simply state here my pleasure in seeing my numbers holding strong, with the weakest one – providing learning opportunities for parents and caregivers with some health post-COVID room to grow.
  • The one metric that I am very pleased to see holding strong is the last one, which essentially serves as a proxy for school-wide behavior management.  Three years ago we scored a 6.69 and I stated that, “we are working on launching a new, school-wide behavior management system next year based on the “7 Habits” and anchored in our “North Stars”.  I will be surprised if this score doesn’t go up next year.”  Well, two years ago it came in at 7.65, last year it climbed up to 8.19, and it remains high at 7.85 this year.

Last data point:

 

Remember this question was scaled 1-5.   Our score remains consistent from 4.44 to 4.34 to 4.34 (again).  I have said that I truthfully don’t know how much more there reasonably is to grow here, but we’ll keep doing our best to find out!

So there you have it for 2021-2022!

Thanks to all the parents who took the time and care to fill out surveys!  In addition to the multiple choice questions, there were opportunities for open-ended responses and a couple of experimental sections.  Your written responses added an additional layer of depth; one which is difficult to summarize for a post like this.  Please know that all comments will be shared with those they concern.  (This includes a full set of unedited and unredacted results which goes to the Head Support and Evaluation Committee of our Board of Trustees.)  As you can see, we really do use this data to make enhancements and improvements each year.

We very much wish to continue into next year, this year’s trend in maintaining and increasing positive outcomes and satisfaction.  To mix school metaphors, each year simply becomes the higher “floor” we stand upon to reach towards our North Stars.  With no ceiling, we aim to reach a little closer each time.

The Transparency Files: Self-Evaluation

With all the unpredictability of yet another pandemic year, the one thing that you can be sure of as the calendar turns to May and June, is that I will deliver you a series of “Transparency Files” blog posts!  OJCS Parents have recently received their link to our Annual Parent Survey, and so I will again begin with a self-evaluation and will continue with the sharing of results of that survey, the results from our Annual Faculty Survey (which is shared directly with them) and will conclude with a discussion of next year and an introduction of the 2022-2023 OJCS Faculty.  [If this year is more like last year, these posts will not follow week-by-week.]

We are in that “evaluation” time of year!  As Head of School, I have the responsibility of performing an evaluation of staff and faculty each year.  Fittingly, they have an opportunity to do the same of me.  Our Annual Faculty Survey presents current teachers and staff with the opportunity to provide anonymous feedback of my performance as Head of School.  Our Annual Parent Survey presents current parents with an opportunity to do the same (as part of a much larger survey of school satisfaction).  Please know that the full unedited results of both are sent onto the OJCS Board of Trustees Head Support & Evaluation Committee as part of their data collection for the execution of my annual performance review.

You are welcome to review last year’s self-evaluation post before moving onto this year’s.  Unlike in prior years, I am going to skip the cutting-and-pasting from my goal-setting document and simply present to you a few big ideas that come from my “principal’s” bucket, and not as much from my “head of school’s” bucket (i.e. fundraising, marketing, budgeting, etc.).

…one of the big highlights of the year has been the successful (re)launch of Junior Kindergarten at OJCS!  I wrote a long post in December that I encourage you check out if you want to know what makes JK at OJCS so unique and special.  A year ago we had no teacher, no students and a program on paper – we now have a master teacher, a thriving class and a program that is we know is setting up our students for success in SK.  We appreciate and respect that Jewish parents in Ottawa have choices, and our focus will be ensuring that we continue to offer a program that is unlike the others, aligned with our OJCS North Stars and best prepares students for elementary school.  Want to know more or to secure your spot for 2022-2023?  Please contact Jenn Greenberg ([email protected]) for a tour or registration materials.

…one of the biggest initiatives that we were able to “unpause” from COVID was the [soft] launch of our “Mitzvah Trips” for Middle School.  Please follow this link for the details of this initiative.  For this year, our students have collaborated on projects with Tamir and JFS and will be engaging with Hillel Lodge in the weeks to come.  More important than what I believe about this work, here is what our students believe about this work:

“It feels good to help those in need.”

“We want to continue to make others feel happy.”

“It’s nice to know that we are actually using what we learn in Jewish Studies.”

Yes, it is.  This is poised to be a game-changer for Middle School at OJCS.

…speaking of big initiatives that got “un-paused” this year?  We finally were able to move forward with the (re)launch of our OJCS Makerspace [built with a gift from the Congregation Beth Shalom Legacy Fund]. Thanks to a generous grant by the Jewish Federation of Ottawa‘s Fund for Innovative Capacity Building, OJCS worked with Future Design School over the balance of this school year on a strategic makerspace consultancy.   I shared the result of this work and its next steps in a blog post.  The relaunch of the OJCS Makerspace will help move our school that much closer to our North Stars and make learning that much more motivating and engaging for our students.  We can’t wait to see what our students invent and create!

…we held our CAIS (Canadian Association of Independent Schools) Accreditation Site Visit on May 11th!  This was the first exciting step (although I guess doing all the preliminary paperwork was pretty “exciting”!) on our journey towards accreditation – both satisfying a longstanding strategic goal and, hopefully, helping parents in our community better understand how we fit into the private school landscape, as OJCS will – eventually – join Ashbury and Elmwood as the only CAIS Accredited schools in Ottawa.  The accreditation team consisted of the Head of School and CFO from Ashbury and the Head of School of the Solomon Schechter Academy of Montreal.  We held a full schedule of activities and look forward to their feedback.

What did not get done or what still needs work?

A lot!

First order of business will be carving out a new normal that prioritizes health and safety, resuming paused activities and deciding what from COVID-functioning (like continuing to make virtual options for Parent-Teacher Conferences or Generations Day available) should carry forward.  We have learned so much as a school during these last three years and we are determined to come out stronger, wiser and better on the other side.

Second order of business will be reconnecting with our families and our community.  We aspire to be more than a school, but we have had to restrict our access and our bandwidth during these years of scarcity due to COVID.  What can we do differently next year?  What should we do differently next year?  What should PTA be and look like?  What kinds of friend-raising activities could we or should we be facilitating or encouraging for OJCS parents?  What kinds of Jewish experiences could we be promoting or providing for OJCS families?

Third order of business will be moving forward on our amazing $1.5 million reimagination of classrooms at OJCS thanks to an anonymous gift we received this year!  We are pleased to share that we have now selected an architect firm –  Figurr – and look forward to the exciting work ahead.  The future of education in Ottawa really will be built right here at OJCS!

Those are just highlights.

If you have already contributed feedback through our surveys, thank you.  [Remember the deadline for your feedback to be included in reporting is May 13th.]  Your (additional and/or direct) feedback – whether shared publicly, privately through email or social media, or shared through conversation – is greatly appreciated.  As I tell our teachers, I look forward to getting better at my job each year and I am thankful for the feedback I receive that allows me to try.

Please stay tuned for a MAJOR ANNOUNCEMENT that will surely warm the hearts of those who place high value on French language and a MAJOR UPDATE on the future of Jewish Studies.  There is A LOT to be excited about as we prepare to take the next big steps forward at OJCS!

Shofar, So Good: First Days & First (Masked) Smiles

What a strange and wonderful week!  Starting school after Rosh Hashanah and being back in school in person?!!

On behalf of the teachers, staff, administration, and board of this school, I cannot tell you how wonderful it is to have actual live human beings again filling our building with their energy, their ruach, and their smiles (we’ve all become experts at seeing smiles beneath masks)!  We have rightfully put so much energy into our COVID safety protocols over the last two school years that it is easy to forget that we are not public health officials, but educators who are in the business of teaching and learning.  I have had ample opportunity to wander the hallways, to be in classrooms, and outside in playgrounds and after just two days of school, I am perfectly able to pronounce that as of now shofar so good!

Here’s just a little taste of what the first two days at OJCS have looked and felt like…

…we began our first day with two “Welcome Ceremonies”.  With Junior Kindergarten returning to OJCS this year, we conducted special “Welcome Ceremonies” for parents in both JK and SK to mark the beginning of their children’s formal Jewish day school journey at OJCS.  We gathered under (socially distanced) tallitot as each grade- level team shared a welcome poem with their students.  We joined together in shehechiyanu and then it was time for hugs, kisses, last photos and goodbyes.  We are always honoured – and never take for granted – when a family chooses OJCS to provide the sacred and holy task of education, and we hope this is just the first of many rituals and moments we share together in the years to come.

…we held our annual Welcome Back Assembly, still virtual for at least one more year, during which we introduced new teachers and celebrated our opening havdalah where we creatively appropriate the ritual of separation to mark the transition from the summer to the start of school.  We were encouraged to think about what from the summer we want to carry forward into school and, considering the season, to think about who we were last year and who we hope to be in the year to come.

…students found their way back to lockers and classrooms that have been waiting for them since last April.

…playgrounds and courtyards were filled with laughter and games and, for Middle School, food as the Outdoor Cafeteria is back and open for business.

…everyone is remembering/learning which entrances and exits and washrooms and water fountains and hallways belong to them, and how to find their way from this to that.

…there is a joyful cacophony of Hebrew, French and English that captures our trilingual nature and is a pleasure to hear throughout the building.

…the OJCS Makerspace is gearing back up for a delayed reopening and you should stay tuned for an exciting announcement about the Makerspace!

 

We have seen over the last two years how amazing our teachers have been during distance learning pivots planned and unplanned and through hyflex engagement.  And we know that our community has been paying attention as our enrollment continues to grow each and every year.  Imagine how extraordinary our school is going to be now that we have planned out each and every scenario!  If you are a current OJCS parent, of course, you don’t have to imagine – you can see it each and every day.

Please save the date for Virtual Back to School Night on Tuesday, October 12th at 7:00 PM.  In addition to all the normal things one discusses at Back to School Night, this year we will also be sharing grade-specific plans for how students who may be kept home from school for different reasons will be able to continue to learn even as we move away from hyflex learning.

Please be on the lookout for updated COVID vaccine policies now that both the Ministry of Education and Ottawa Public Health have shared new requirements and recommendations for private schools.

The Transparency Files: (Re)Introducing the 2021-2022 OJCS Faculty

I am looking out my window to an empty and sunny courtyard that will soon be filled with teachers, students and parents (all socially distanced of course!) in the days and weeks ahead.  As I prepare to start my fifth year as Head of OJCS, I look back in awe and gratitude at what we have accomplished thus far and – more importantly – look forward with enthusiasm and joy at all we are going to accomplish together in the years ahead, starting with the one right in front of us.

Thanks to all the parents who replied, asked questions, shared concerns, etc., after last week’s list of FAQs!  Your feedback has been really helpful and clarifying.  Hopefully you read the update on HEPA filtration in your parent email and you can track new questions and answers about all things COVID by checking the COVID FAQ page of our school’s website.

Back in June, we decided to go ahead and share out our annual “Transparency Files” post announcing the “2021-2022 OJCS Faculty” even though we knew (and stated) that it was (more than normally) subject to change.  And we were right!  We are living in complicated times and they have indeed required us to be more creative and strategic in our staffing.  Before proceeding directly to the list, let me make some exciting introductions…

It is our pleasure to introduce the newest members of our team!

  • Oriana Laderoute and Wendy MacPhee are well known to our OJCS students and parents.  This dynamic duo will be partnering to lead our Junior and Intermediate Resource Program, alongside Ashley Beswick, our Primary Special Education Lead, and Sharon Reichstein, our Director of Special Education.  Both Wendy and Oriana have formidable credentials, including their Special Education Specialist qualifications, as well as both having over three decades of teaching experience with local school boards, and internationally.  We feel extremely blessed to be welcoming them back to the OJCS family.  They both hold a deep respect for students and a passion for working with students supported by IEPs and Support Plans.
  • And speaking of worldly educators, our new Grade 5 General Studies teacher, Abby Whitteker, has just returned from several years of teaching internationally in Taiwan and Vietnam as a Lead General Studies teacher. Ms. Whitteker, a fitness enthusiast, will also be teaching Physical Education to Grades 2B, 3, 5 & 6.  She can’t wait to meet her new students and join us in following our North Stars!
  • Another new addition to OJCS, with a bright and sunny disposition is Liat Levy, who will be leading the Hebrew Aleph class at the Grade 6 level for those students who are learning above grade-level Hebrew. She will work closely with Morah Ruthie, who will continue to teach Grade 7 & 8 Hebrew Aleph. Liat, an educator with a decade of teaching experience, recently relocated from Israel with her family. She will also be supporting with Jewish Studies learning in our Lookstein classes for Grades 6-8. Liat is looking forward to meeting everyone soon. She’s also hoping to share her passion for yoga and mindfulness as a Middle School elective.
  • We are also poised to welcome Dana Doron, another Israeli educator permanently relocating her family to Ottawa soon to join our faculty. Dana is a celebrated teacher who found success at many varied schools for over two decades. She specializes in Special Education. Morah Dana looks forward to leading our Grade 4 Jewish Studies program.
  • Joining our French faculty at the Grade One level is Evie Cohen. Evie began her career at OJCS as an Occasional Teacher before moving on to teach French for many years at the Ottawa-Carleton District School Board. Evie specializes in teaching in French in the primary grades and we welcome her to the OJCS fold. Evie will be collaborating closely with Madame Stephanie, who taught Grade One French last year, until she leaves for her maternity leave in October. Bienvenue, Madame Evie!
  • We are thrilled to introduce our extraordinarily talented Arts specialist, Tashi Farmilo-Marouf, who will be leading our visual arts and drama classes.  Tashi is a published children’s writer and illustrator, as well as professional visual artist. You can peek at her work here: https://www.tashisart.com.  Tashi is beyond excited to lead our students on a creative journey this school year.  She has a passion for teaching children art and some of you may already know her from her role teaching through the Sheltoons program here in Ottawa.

With these amazing newcomers joining our already phenomenal returning cast, let’s take another look at the big picture:

The 2021-2022 OJCS Faculty & Staff

Lower School General Studies Faculty

  • Junior Kindergarten: Susan Wollock (plus French) & Mushki Kurtz (EA)
  • Kindergarten: Andréa Black, Sophie Pellerin (French) & Taylor Smith (EA)
  • Grade One: Ann-Lynn Rapoport & Evie Cohen (French) [TWO Classes]
  • Grade Two: Lianna Krantzberg & Sophie Pellerin (French) [TWO Classes]
  • Grade Three: Julie Bennett & Aaron Polowin (French) [TWO Classes]
  • Grade Four: Faye Mellenthin, Aaron Polowin (Core) & Sophie Pellerin (Extended) [TWO Classes]
  • Grade Five: Abby Whitteker, Aaron Polowin (Core) & Dr. Sylvie Raymond (Extended)

Lower School Jewish Studies Faculty

  • Kitah JK: Susan Wollock
  • Kitah Gan: Andréa Black
  • Kitah Alef: Ada Aizenberg [TWO Classes]
  • Kitah Bet: Bethany Goldstein [TWO Classes]
  • Kitah Gimmel: Sigal Baray [TWO Classes]
  • Kitah Dalet: Dana Doron [TWO Classes]
  • Kitah Hay: Marina Riklin

Middle School Faculty

  • Science: Josh Ray
  • Mathematics: Chelsea Cleveland
  • Grade Six Language Arts: Mike Washerstein
  • Grades Seven & Eight Language Arts: Melissa Thompson
  • Social Studies: Deanna Bertrend
  • Extended French: Wanda Canaan
  • Core French: Dr. Sylvie Raymond
  • Hebrew: Ruthie Lebovich (Hebrew Alef for 7 & 8), Liat Levy (Hebrew Alef for 6), and Marina Riklin (Hebrew Bet)
  • Jewish Studies: Mike Washerstein
  • Rabbinics: Lookstein Virtual Jewish Academy (supervised by Liat Levy)

Specialists

  • Art: Tashi Farmilo-Merouf
  • Drama: Tashi Farmilo-Merouf
  • PE: Susan Wollock (JK), Andréa Black (SK),  Andréa Black & TBD (Grade 1), Abby Whitteker (Grades 2B, 3, 5 and 6), TBD (Grades 2A & 4)  Josh Ray & Abby Whitteker (Grade 6) & Josh Ray (Grades 7 & 8)
  • Library: Brigitte Ruel

Department of Special Education

  • Keren Gordon, Vice Principal
  • Sharon Reichstein, Director of Special Needs
  • Ashley Beswick, Resource Teacher & Behavior Support Coordinator
  • Wendy MacPhee/Oriana Laderoute, (Job-Shared) Resource Teachers
  • Chelsea Cleveland, Math Resource

Education Leadership Team

  • Melissa Thompson, Teaching & Learning Coordinator
  • Deanna Bertrend, Student Life Coordinator

Administration

  • Josh Max – Director of Technology
  • Ellie Kamil – Executive Assistant to the Head of School
  • Staci Zemlak-Kenter – Director of Development
  • Emily Jiang – Chief Accountant
  • Jennifer Greenberg – Director of Recruitment
  • Keren Gordon – Vice-Principal
  • Dr. Jon Mitzmacher – Head of School

As you can see, we have a lot to be enthusiastic about heading into this year. Wishing you a wonderful weekend as you soak up the last rays of summer.

It is going to be a GREAT Year.

#BeExcited

The Coronavirus Diaries: 2021 OJCS Safe Reopening FAQ

Here we are in mid-August and we are eagerly looking forward to welcoming back our teachers and then our students in the weeks ahead!

I am definitely staying out of the prediction business, but we remain hopeful that this year will begin to feel more like normal and that it will – perhaps – be a bit more predictable.  Either way, after the experiences of the last two school years, the Ottawa Jewish Community School is ready to deal with all issues – known and unknown – to ensure that 2021-2022 is a successful and joyous year for all our students, teachers and families.

We do recognize that there can be some churn and angst as the return of school draws closer.  We read the news and study the numbers like you do and it can sometimes feel like we are trying to put a puzzle together with new pieces constantly being dropped in.  As was true last year, we are simply doing our best to stay on top of the health guidelines, to hold awareness of what the public board and other private schools are doing, and to be as transparent as we can about what we have already decided and what remains in play.

We received provincial guidelines for reopening just a few weeks ago and have been working hard to clarify what they will mean for OJCS.

OJCS’ COVID protocols have been determined in consultation with both Ottawa Public Health, as well as the document COVID 19: Ontario Health, Safety and Operational Guidance for Schools.  OJCS will continue to prioritize the health and safety of our school community and to deeply value the importance of our partnership with parents in ensuring students who attend school have followed the protocols carefully.  We have again put together a list of Frequently Asked Questions (FAQs) for your convenience.  If you do not see your question on this list – or have additional questions or concerns based on any of the answers – please do not hesitate to be in contact with the school for greater clarity.  (Please note that the entire list of FAQ will not only be uploaded to our website, but will remain dynamic so that updates and revisions will live there [not in my blog or email].)

Let’s get started…

How will cohorting work this year?

As per provincial guidelines, classes will remain smaller than typical, and while indoors, students will be housed in one hallway with an assigned entrance/exit.  Students will be masked from Kindergarten – Grade 8 [not JK], and supported through strategic classroom organization and design to maintain distance.  [The province is requiring masking in Grades 1-8; OJCS has chosen to remain consistent with last year’s success and will continue to mask in Kindergarten.]  Students will have contact across their own grade-level when outdoors for recess, where masking will be encouraged for those students who are comfortable.  Parents of twins have had their initial requests regarding class placements honoured.

Where will learning happen this school year?

Each cohort in Grades JK-3 will continue to be assigned a primary classroom where all its learning activities are designed to take place.  General, French and Jewish Studies Teachers for each grade-level will move between these assigned grade-level spaces (with students remaining in their designated classroom whenever possible).  [Students in JK have the same teachers throughout the day.]  Cohorts in Grades 4-8 will be assigned a primary classroom or learning space (i.e. the Library), but students will travel to limited additional spaces during their learning day (i.e. for language learning).

How will Nutrition Breaks work?

We will continue to have students eat supervised within their own classrooms by a strategic and consistent team member.  Middle School students will continue to access an outdoor cafeteria as long as weather permits.  All students will wash their hands or use sanitizer before eating.

Will teachers be wearing masks?

Yes!  Our teachers have been vaccinated, however they will all continue to wear masks whenever supporting students, and access face shields and protective eyewear, as needed.

What parts of the program have been adjusted to allow for a safe reopening?

  • For JK – Grade 5, Art will continue to be taught virtually in the cohort spaces with support from the grade-level team.  Morah Shira will continue to work closely with the classroom teachers.  Middle School students who select Art for their elective, will work directly with Morah Shira, masked and socially distanced.
  • Library workshops will also be taught in-person, with precautions, and all library services will be rendered virtually and contactless.
  • Recess will be scheduled by grade-level, supervised by the strategic and consistent team members, wherever possible, and will take place in scheduled and demarcated outdoor locations which will be cleaned (see below) between usages.
  • Physical Education classes will resume this school year, with masking and distancing in place.  For Middle School students, PE Uniforms will continue to NOT be worn.
  • We will be offering Dramatic Arts this school year in lieu of music, so that our students can resume engagement in meaningful arts-related activities.
  • Tefillah (even in Middle School) will take place in grade-level groupings and with COVID-wise precautions.  [A separate email to Middle School parents with more details is forthcoming.]
  • All assemblies, events, holidays, etc., will be reimagined with any necessary adjustments or virtual components to stay in compliance with guidelines.

How else have you restricted access?

As will be described in greater detail in our soon-to-be revised OJCS Handbook, we have created three different entrances and exits to the school to further separate Junior Kindergarten – Grade 1, Grades 2 – 4 and Grades 5 – 8.  Similarly, we have cohort-specific bathroom access to those groupings.

Last year, I completed an Ottawa Public Health COVID-19 Screening Tool each morning to confirm my child was feeling well.  What is the protocol this year?

We will continue to ask families to access this screening tool EACH and EVERY day: Ottawa Public Health COVID-19 Screening Tool for School or Child Care.  Please be in touch with the school office if the screening tool is indicating that your child should remain at home.

Is there anything special I should be purchasing to best prepare my child for school?

It will be helpful for parents to invest in quality outerwear for each season of the school year, as PE classes will prioritize outdoor activities, and recesses will happen rain or shine (for the most part).  Time outdoors will continue to be prioritized for our students and their wellness.

Also, please try to send your child to school with enough water for them to drink throughout the day (i.e. two bottles of water if needed).  We do have bottle filling water fountains in each designated hallway, however, for health reasons it is best to minimize use as it involves having children touching their bottle tops and then a community fountain.

What kinds of enhanced clearing protocols will be in place throughout the school year?

Working with the Campus, we will have enhanced cleaning both in terms of frequency as well as products.  The Campus will be using a fog sanitizer machine that’s called the Fogger. It can sanitize a classroom in minutes, as well as hallways.  It will be in use during each school day to sanitize outdoor play structures and each evening in every classroom and learning space.  If a child or teacher is sent home due to illness, it will be brought in immediately to that room for a cleaning.  The product is an organic chemical that is safe for humans, animals, plants, etc.

In addition…

  • In accordance with recommendations from Public Health Ontario and Ottawa Public Health, high touch areas will be cleaned and disinfected at least twice daily. This includes door handles, push bars, railings, washroom surfaces, elevator buttons, kitchen surfaces, and light switches.
  • All other spaces will be cleaned and disinfected once per day, including hard floors.
  • In accordance with recommendations from Public Health Ontario and Ottawa Public Health, outdoor play structures will be disinfected during school hours, after each cohort has used the structure.  Protocols for cleaning outdoor play structures during winter months will be determined at a later time, as further research is required as to the safety of doing so in sub-freezing temperatures.
  • Sanitizing machines and stations have been set up in various locations on campus, and will be cleaned and filled as required. All hand sanitizer is alcohol-based.
  • Touchless paper towel dispensers have been installed in many washrooms.
  • All air filtration systems will be cleaned quarterly, and filters will be replaced regularly.

Can my child receive service from outside specialists?

We will continue to limit building access to all visitors due to COVID, as well as a lack of extra space due to our commitment to cohorting.  We will be allowing students who require tutoring with a reading specialist who sees multiple OJCS students in Grades 1-3 to resume service.  However, other specialists and professionals will need to see students outside of the school.  We will not be able, during this phase of reopening, to provide on-site, in-person access to Speech and Language Pathologists, Occupational Therapists, mental health professionals, etc.  We will try on a case-by-case basis to provide a supervised space for tele-therapy or virtual sessions for students in Grades 4-8.

What do I do if my child is having a particularly difficult time emotionally as the result of COVID?

We are here to partner with you in all ways.  Please let us know if there is anything we should be aware of so we can be as supportive as possible.  The grade-level teams will all be paying close attention to our students and their needs.  We also have a School Counsellor, Jennifer Munroe, available to help with student mental health.  We can arrange for a referral if that would be a helpful layer.

Will students be allowed to use lockers / cubbies this year?

Yes, students will be able to have lockers and cubbies this school year.  We will ensure the lockers are cleaned frequently.

What happens if I need to drop-off or pick-up my child from the school at some point throughout the school day?

The office staff will support with drop-off and pick-up from the front entrance, as parents, guests and visitors will not be able to access the building during this phase of reopening.  Additionally, parents coming to pick up sick children or to take children to off-site appointments will be asked to wait outdoors.  Our Office will be prepared to facilitate all these comings and goings via intercom.  For more information about access to the building, please refer to the OJCS Handbook (when it is released).

How will IEP meetings be conducted in the fall?

Our Director of Special Education, Sharon Reichstein, will be in touch with all families of students with IEPs and facilitating IEP meetings via video conference.

Will families need to provide their children with masks and sanitizer?

Yes, please!  We do ask families to equip their children with hand sanitizer to be kept in their desk, and to come with their own masks so that it is the brands they are most comfortable with.  Every classroom is equipped with hand sanitizer and extra masks as well.

Will there be a Before Care and After Care program this year?

Yes, we will be running our usual Before Care program from the school gym from 7:30 AM – 8:30 AM each day.  We will also be offering a Drop-In After Care program, as the JCC has limited space in their full-year program.  More details to come.

Who do I get in touch with if my family develops COVID or has an exposure to COVID?

Please notify both Ottawa Public Health and OJCS immediately should you discover that you have come into contact with someone who has tested positive for COVID-19.  For more information about our COVID health protocols, please refer to the OJCS Handbook.

Is there additional information regarding ventilation in the school?

All HVAC units have been cleaned, serviced and are all working within specifications.  Campus has increased air flow on HVAC units and new MERV 13 filters are on order and will be installed on all HVAC units.  We will continue to prioritize having windows and classroom doors open to increase air circulation.

Will there be COVID-wise fire drills this school year?

Yes, we have developed a fire safety curriculum that balances fire safety requirements with public health guidance to minimize the risk of COVID transmission.  Each class will participate in age-appropriate programming with their teachers and then practice going outside via their designated exit and lining up outside.

Will there be a Photo Day this year?

Yes, on Tuesday, October 19th. We are moving forward with individual student photos and have liaised closely with LifeTouch to ensure COVID protocols will be in place (i.e. using our vast gym space, one class at a time, nothing to hold or touch in photos, etc…).

As always, if you have any questions or concerns with any of the above, please don’t hesitate to reach out.  The revised OJCS Handbook should go live (and be sent out) soon, as will a final staffing update to close the loose ends from the spring.

Enjoy these final weeks of summer!

The Transparency Files: The 2021-2022 Faculty

Happy Monday!

We are heading into our final week with students and teachers, and somehow, despite it all, we are actually on track to successfully wrapping up this year.  We are also beginning to prepare for, what we have every reason to believe, will be a triumphant return to (perhaps a somewhat new) normal for the 2021-2022 school year.  Here are a few quick thoughts before sharing what you came here to read…

…we are looking forward to seeing actual human beings on campus this week for “Popsicles, Pals & Pickups”!  We know that the timing of when we received the rules from the province, to when we were able to make sense of them for our spaces and times, to when we were able to share them with parents, inevitably put pressure on already stressed working families.  This is regrettable and we are sorry for any extra drama this may have caused.  On the flipside, we can also tell you how incredibly excited we are to see many of our students in person!  If you are an OJCS parent and have any questions or concerns, please do be in touch with your child(ren)’s teacher(s).

…as hinted at above, we have no new information, other than what we shared in last week’s blog post.  What I can promise new and returning parents is that we will be transparently and proactively sharing details about next year’s plans for a safe, in-person return to school as they become clear.  I can also promise you that the information will be shared directly with families by email.  I may also share here, in my blog, but I do recognize that not every parent reads my blog religiously.

…for new and returning JK and SK families, I do want you to know that we are preparing for all circumstances – despite my sunny optimism from three paragraphs above.  My biggest regret from this year is that we (I) were not smart enough to start exploring daycare options so that our SK, dual-working, essential worker families had a landing spot for their children during the extended at-home learning pivots.  Even though the odds are truly small that we will be in this position again, please know that we have already begun exploring institutional partnerships and options so that in that unlikely event, we will have an address and a solution.  Our first priority will be JK and then SK and I look forward to reporting back to those families when I know more.  Your choice of school should not be determined by who gets to stay open and who has to close in a worldwide pandemic.  We are looking forward to the launch of JK done #TheOJCSWay and a smoother year for our youngest students.

…we are thrilled to have TWO Grade 6s next year (that will help you understand what you see below)!

…final caveats: the assignments below are tentative (they always are!) and there are at least two ways they could change: 1) JK and SK are the most likely to continue growing over the summer and, thus, additional sections could open (SK is the more likely).  If that happens, there will be a bit of a domino effect on staff assignments.  2) If the province’s rules for a safe reopening are different from what all schools are planning for, we may have to make a few adjustments as well.

OK, I think I have given a lengthy enough preamble.  Let’s get excited about this gifted and loving group of teachers and administrators, who will partner with our parents in the sacred work of educating our children.  I know I am!

The 2021-2022 OJCS Faculty & Staff

Lower School General Studies Faculty

  • Junior Kindergarten: Susan Wollock (plus French) & Mushki Kurtz (EA)
  • Kindergarten: Andréa Black, Sophie Pellerin (French) & Taylor Smith (EA)
  • Grade One: Ann-Lynn Rapoport & Aaron Polowin (French) [TWO Classes]
  • Grade Two: Lianna Krantzberg & Sophie Pellerin (French) [TWO Classes]
  • Grade Three: Julie Bennett & Aaron Polowin (French) [TWO Classes]
  • Grade Four: Faye Mellenthin, Sophie Pellerin (Core) & Stéphane Cinanni (Extended) [TWO Classes]
  • Grade Five: Grade Five Teacher, Stéphane Cinanni (Core) & Dr. Sylvie Raymond (Extended)

Lower School Jewish Studies Faculty

  • Kitah JK: Susan Wollock
  • Kitah Gan: Shira Waldman
  • Kitah Alef: Ada Aizenberg [TWO Classes]
  • Kitah Bet: Bethany Goldstein [TWO Classes]
  • Kitah Gimmel: Sigal Baray [TWO Classes]
  • Kitah Dalet: Jewish Studies Teacher [TWO Classes]
  • Kitah Hay: Marina Riklin

Middle School Faculty

  • Science: Josh Ray
  • Mathematics: Chelsea Cleveland
  • Grade Six Language Arts: Mike Washerstein
  • Grades Seven & Eight Language Arts: Melissa Thompson
  • Social Studies: Deanna Bertrend
  • Extended French: Wanda Canaan
  • Core French: Dr. Sylvie Raymond
  • Hebrew: Ruthie Lebovich (Hebrew Alef for 7 & 8), Hebrew Teacher (Hebrew Alef for 6), and Marina Riklin (Hebrew Bet)
  • Jewish Studies: Mike Washerstein
  • Rabbinics: Lookstein Virtual Jewish Academy (supervised by Brian Kom)

Specialists

  • Art: Shira Waldman
  • Dramatic Arts: Andréa Black
  • PE: Josh Ray (Middle School) & PE Teacher (Lower School)
  • Library: Brigitte Ruel

Department of Special Education

  • Keren Gordon, Vice Principal
  • Sharon Reichstein, Director of Special Needs
  • Ashley Beswick, Resource Teacher & Behavior Support Coordinator
  • Brian Kom, Resource Teacher
  • Chelsea Cleveland, Math Resource

Education Leadership Team

  • Melissa Thompson, Teaching & Learning Coordinator
  • Deanna Bertrend, Student Life Coordinator

Administration

  • Josh Max – Director of Technology
  • Ellie Kamil – Executive Assistant to the Head of School
  • Staci Zemlak-Kenter – Director of Development
  • Emily Jiang – Chief Accountant
  • Jennifer Greenberg – Director of Recruitment
  • Keren Gordon – Vice-Principal
  • Dr. Jon Mitzmacher – Head of School

You will see some new names above!

We are excited to welcome Ashley Beswick (B.A., B,Ed., M.Ed), as our new Primary/Junior Resource Teacher. Ms. Beswick comes to OJCS with many years of invaluable experience supporting and teaching students with Special Needs at Mindware Academy, as well as through her own business. She is eager to meet our students, and brings much experience with strategic learning support, as well as behavioural and social skills coaching. Mrs. Signer is spending much time with Ms. Beswick to ensure a smooth transition.

We are also thrilled to introduce Madame Wanda Canaan (B. Sc., B.Ed., M.Ed.) who will be joining our French Faculty in the Middle School. Madame Canaan comes to us with almost two decades of teaching experience from all over the world. She is extraordinarily passionate about teaching Francais and looks forward to meeting you all in September.

Susan Wollock (B.A.A., ECE) is a familiar face here at OJCS, as both a parent and having taught with us in the past. She has two decades of ECE experience and will be our trilingual Junior Kindergarten teacher. Morah Shoshana is such a joyful and creative force who worked closely with our school community through the virtual Little Learners program this year.

This fall we will be moving away from music to introducing a new specialist activity across Kindergarten – Grade 5, and as a Middle Elective. We are thrilled to share that a Dramatic Arts program with Andréa Black will be launched and lead to opportunities for students to experience cooperative imagination-based dramatic play, music and movement, media studies that leaps off the page, and more…Morah Andréa has starred in more Theatre Shows than we can count, and we can’t wait for her to inspire our student!

We are already at final interviews for the remaining openings and between our extraordinary returning teachers and the quality of our new teachers, we know that the future is bright at OJCS.

Graduation is this evening at 7:00 PM and we are looking forward to celebrating our amazing Grade 8s who have earned the right to be celebrated considering all that they have experienced these last two years.  Graduation is a rite of passage for the school as much as the students, and we welcome our entire OJCS Community to watch the livestream and kvell along with us!