The Transparency Files: Self-Evaluation

With all the unpredictability of a pandemic year, the one thing that you can be sure of as the calendar turns to May and June, is that I will deliver you a series of “Transparency Files” blog posts.  OJCS Parents have just received their link to our Annual Parent Survey, so I will again begin with a self-evaluation and will continue with the sharing of results of that survey, the results from our Annual Faculty Survey (which is shared directly with them) and will conclude with a discussion of next year and an introduction of the 2021-2022 OJCS Faculty.  [The world being what it is, these posts may not follow week-by-week.]

We are in that “evaluation” time of year!  As Head of School, I have the responsibility of performing an evaluation of staff and faculty each year.  Fittingly, they have an opportunity to do the same of me.  Our Annual Faculty Survey presents current teachers and staff with the opportunity to provide anonymous feedback of my performance as Head of School.  Our Annual Parent Survey presents current parents with an opportunity to do the same (as part of a much larger survey of school satisfaction).  Please know that the full unedited results of both are sent onto the OJCS Board of Trustees Head Support & Evaluation Committee as part of their data collection for the execution of my annual performance review.

You are welcome to review last year’s self-evaluation post before moving onto this year’s…

This year’s self-evaluation is based on goals created for this year (which was done at the beginning of the year in consultation with that same Head Support & Evaluation Committee).  You will not find a complete laundry list of my day-to-day responsibilities.  [I typically focus in this blog post on more of my “principal’s” responsibilities, and not as much on my “head of school’s” (i.e. fundraising, marketing, budgeting, etc.)]   This means that you are only going to see selected components [this represents about 50% of my annual goals; there are both more overall goals, and more goals in each area than I am highlighting here] for the 2020-2021 OJCS academic year:

Establish steady and measurable growth of the student population

  1. Reimagine recruitment and retention events in a COVID context.
    1. Develop a strategy and a calendar of virtual and/or socially distanced recruitment and retention calendar for the school year.
    2. Refine success criteria (i.e. will virtual tours yield the same rates of admissions as in-person tours?).
    3. Identify at least one new target audience (ex. Israelis) for recruitment and plan accordingly.
    4. Build upon successful marketing of hyflex learning during this year of pandemic.
  2. Introduce data-driven metrics for Admissions work in 2020-2021.
    1. Create templates for all required metrics (i.e. inquiries, tours, applications, enrollment, etc.) and back-fill three years of data.
    2. Introduce three-year rolling averages into all recruitment and retention predictions.

OJCS is a school of excellence

  1. Build capacity (in students, teachers and parents) in hyflex learning.
    1. Beginning in Pre-Planning, provide teachers with external resources (webinars, direct PD, links, etc.) to ensure teachers are capable of delivering a hyflex program.
    2. Prioritize self-directed learning skills in students at the beginning of the year.
    3. Partner with PTA to deliver parent education sessions to help parents be better (and feel better about being) partners when students have to learn from home.
  2. Prepare to launch OJCS JK for 2021-2022.
    1. Building upon work done with a consultant in 2018-2019, clarify a vision (and a curriculum) for JK at OJCS.
    2. Recruit and hire an excellent JK team, and prepare them for success.
  3. Facilitate CAIS Accreditation application
    1. Meet with CAIS leadership to better understand application requirements.
    2. Collect and create all reports needed for a successful application.

For a second consecutive year, it would neither be fair nor true to blame any unfinished business or any unaccomplished goals on COVID-19; in fact in some cases it may have actually accelerated our path.  But it is both fair and true to name that it surely was and is a complicated factor.  Nonetheless, I am pleased to say that we managed to hit many of the above goals and are on our way to hitting the rest!

Here are some things to focus in on…

again (see last year) we identified unaffiliated Israeli families as a desired target audience.  And again, other than recruiting and leveraging current Israeli families as allies and using “Israeli Facebook” our programs were paused.  But there is always next year!  When it comes to admissions, it should be noted that we have had the fastest and most successful re-enrollment in recent memory.  So whatever roadblocks COVID threw our way in terms limiting our recruitment and retention planning, something really positive is happening.  We thank Jennifer Greenberg, our Admissions Director, for her work (especially for becoming so data-driven!) and we thank all of our alumni and current parents who provide us with the most important admissions work – positive word of mouth.

…hyflex learning has been the main focus of professional growth this year at OJCS and I am very pleased with what we have been able to accomplish.  I encourage a review of relevant blog posts as evidence of this work, and I want to name the extraordinary work that our Coordinator of Teaching & Learning, Melissa Thompson, has done in this area.  The next exciting conversation is about what from hyflex learning ought to be carried forward post-COVID.

…when it comes to self-directed learning skills, we essentially treated the first few months of school as a boot camp for hyflex/distance learning (particularly in the youngest grades) to prepare for the inevitable pivots.  We even went so far in SK and Grade 1 to role play distance learning from school so that teachers could problem solve and prepare.  Feedback from parents (so far!) indicates that this was successful.  Enhanced self-directedness bodes well for future student success!

…we are so excited to be launching JK next year at OJCS!  Led by our Vice Principal, Keren Gordon, and the current SK team, we have already created a vision statement, sample schedules and curricular broad strokes to set up JK for success.  And although we cannot share with you yet, we do believe we have identified the team for next year (stay tuned!) and believe strongly that they will be well-positioned to hit the ground running.

…we are pleased to be in process for CAIS accreditation.  We will have a lot more to say about this in the months ahead as CAIS accreditation is the gold standard for private school accreditation in Canada and a very small number of Ottawa schools qualify.  We began meeting with CAIS in the Fall and the work began.  However, we were informed by CAIS that they are experiencing a serious COVID delay and, thus, we have paused our activities until next Fall where we believe we’ll be able to resume the process and start to really move towards accreditation.

Those are just highlights.

If you have already contributed feedback through our surveys, thank you.  Your (additional and/or direct) feedback – whether shared publicly, privately through email or social media, or shared through conversation – is greatly appreciated.  As I tell our teachers, I look forward to getting better at my job each year and I am thankful for the feedback I receive that allows me to try.

And Now For Something Completely Different: Annual BlogCloud

Normally I save this annual exercise in running my blog through a word cloud app or website until the end of November.  When I was living in the States, it was because of the short week of Thanksgiving.  When I moved to Canada, it was because of my FOMO on American Thanksgiving (and because if you commit to writing a weekly blog post, they ain’t all going to be masterpieces.)  This year, however, considering my state of mind as an expat living through the ongoing federal election in the USA, I’m physically and emotionally exhausted!  So rather than wait a few more weeks, this seems like the perfect week (for me) to turn away from cable news and the constant refreshing of political websites, and return to a tried and true friend.

If you missed last year’s punny post

I genuinely do enjoy this annual exercise in “word-clouding”.  If you are unfamiliar with the idea, in a nutshell, word clouds (through an algorithm only they know) take any piece of written text and represents it graphically in a way which highlights frequently-used words.  It is a fantastic device for visually summarizing the essence of a written text.  Another great feature is that, not only can you cut-and-paste in any written document, you can type in blogs, websites, etc., and it will go back and search them for content, add it all up, and spit out a word cloud representing the sum of all its written content.

This is my fourth such annual post here at OJCS and I have done them each, as stated above, in November.  So, what does this year’s BlogCloud look like and what does it reveal?  [If it is too small on your screen/device you can go ahead and zoom in.  Or just scroll up!]

I just put last and this years’ butterflies side-by-side to do a little comparison.  “Jewish”, “Teachers”, and “Students” are about the same size, but “Parents” is much smaller this year.  My only thought is that I spent so much time in March-April-May-June writing blog-length emails to parents that, perhaps, I didn’t feel the need to duplicate in this blog.  I surely don’t believe it is an intentional de-emphasis.   “Community”, “Learning” and “Time” continue to hold strong and I think it is interesting that “time” has so much focus.  Time really is one of the critical variables in learning and how we choose to use it has tremendous impact on teaching and learning.  “COVID” and “Coronavirus” make their obvious debuts.

What words would you have expected to see?  What words are you disappointed to see?

If you see something interesting in my OJCS BlogCloud, let me know in the comments!

Annual BlogCloud – A WordCloud in the Hand…

Ah late November…

…while my internal thermometer still thinks it should be shorts weather and my internal clock still thinks it is almost time for turkey and football, the truth of things is that here, in wintry Ottawa, I am making my way through each and every report card as we gear up for Parent-Teacher Conferences.

In light of the season – Report Card Season – and in light of the many (long) serious blog posts I have been cranking out, it seems like it is just the right week for my annual word cloud post, complete with awful puns.

If you missed last year’s punny post

I do love to take an opportunity once a year to run my blog through a word cloud app or website.  If you are unfamiliar with the idea, in a nutshell, word clouds (through an algorithm only they know) take any piece of written text and represents it graphically in a way which highlights frequently-used words.  It is a fantastic device for visually summarizing the essence of a written text.  Another great feature is that, not only can you cut-and-paste in any written document, you can type in blogs, websites, etc., and it will go back and search them for content, add it all up, and spit out a word cloud representing the sum of all its written content.

This is my third such annual post here at OJCS and I have done them each at approximately the same time of year.  So, what does this year’s BlogCloud look like and what does it reveal?  [If it is too small on your screen/device you can go ahead and zoom in.  Or just scroll up!]

I love the nexus of time-Jewish-teachers-parents-students!  I like seeing words like “Community”, “Learning”, “Meaningful”, and “Forward” increase in size.  I think it is great to see “Questions”, “Conversations”, and “Feedback” make an appearance.

What words would you have expected to see?  What words are you disappointed to see?

If you see something interesting in my OJCS BlogCloud, let us know in the comments!