Looking Backwards to Look Forward #4: Leadership

When people think about leadership in schools, they often imagine principals making announcements, board chairs running meetings, or student council presidents handing out spirit day schedules.  And sure, those things happen.  But if there’s one thing the last eight years at OJCS have taught me, it’s that leadership isn’t about who holds the microphone. It’s about who makes space for others to lead.

At OJCS, leadership is more than a title—it’s a culture.  A culture that runs through students, teachers, administrators, and our governance structures. A culture shaped by trust, transparency, empowerment, and purpose.

This post, the fourth in our “Looking Backwards to Look Forward” series, traces the arc of how leadership has evolved and expanded at OJCS—not from the top down, but from the inside out.

Student Leadership: “We Own Our Own Learning” in Action

Our North Stars say it plainly: “We own our own learning.”  That guiding belief is foundational not just to how we teach but to how we raise leaders.

We began by redefining what student government could look like.  Our Junior Knesset (Grades 3-5) and Senior Knesset (Grades 6-8) were restructured to provide students with meaningful roles in shaping school life—from Jewish Life to Communications to Environment.  This wasn’t just about letting students vote on Dress Down Days. It was about giving them voice and responsibility.

And student leadership didn’t stop at Knesset.  We’ve seen remarkable growth in student-led clubs: Bracelet Making Club, Math Club, Game Design Club, and more.  These initiatives have emerged not because an adult created space, but because students claimed it.

You can see this leadership captured in real-time on our student blogfolios. In a 2022 Grade 6 post titled “Leading the Way with Knesset”, one student reflected:

“Being in Knesset is more than saying announcements. It’s showing others what our school values.”

That’s the kind of ownership we’re after—not just of learning, but of identity and responsibility.

And, of course, the hoped-for transition to Student-Led Conferences (with Goal-Setting already in place) will, perhaps, be the clearest pedagogical expression of this ethos. When students articulate their own growth, name their goals, and share their work with families, they’re not just learning leadership. They’re living it.

Faculty Leadership: Treating Teachers Like Learners

From the start, we committed to a simple principle:

If we believe students learn best when they have voice, choice, and agency—why wouldn’t the same be true for our teachers?

This principle guided our transformation of professional learning at OJCS. It’s why we moved to teacher-led evaluations, why we created the APReP process (Annual Performance Review Process), and why we implemented Professional Growth Projects (PGPs).

Instead of imposing top-down checklists, we asked teachers to reflect, dream, and define what growth would look like for them. As I wrote in How We Grow Our Teachers:

“Our teachers are learners, too. If we are asking them to personalize learning for students, shouldn’t we model the same for them?”

This commitment to faculty empowerment hasn’t just strengthened morale—it’s elevated our teaching.  Teachers now co-lead PD, mentor colleagues, and regularly share practice through classroom blogs and peer observations.  It has been among the most transformative leadership decisions we’ve made.

Middle Leadership: Tzimtzum and the Art of Making Space

In Jewish mysticism, tzimtzum refers to God’s act of self-contraction to make space for creation.  I’ve often borrowed that idea as a leadership model—reframing headship not as “filling the room,” but as creating the room in the first place.

That’s been our approach to middle leadership at OJCS.

Rather than centralizing decision-making in the admin suite, we’ve empowered classroom teachers, coordinators, and administrators from all places on the org chart to lead—from curricular design to scheduling, communication, and culture-building.  Whether it’s planning PD, leading committee work, or piloting new initiatives, our middle leaders are central to how the school runs.

And the truth is: when you lead through tzimtzum, you don’t disappear—you multiply.  You build a culture where everyone sees themselves as part of the mission.

A few weeks ago, our board chair suggested making sure Ms. Gordon had opportunities to “hold the microphone” during assemblies, as a way of signaling transition.  We both laughed.  Ms. Gordon has been holding the microphone for years—not because it was handed to her, but because she helped build the stage.  That’s what leadership looks like here.

Governance: Leading with Clarity and Care

One of the quieter success stories of my tenure has been the strength of our governance.  I inherited a model with built-in advantages: I already knew three of the four board chairs I would eventually work with—not personally, but as community leaders with vision, integrity, and purpose. Each brought a different kind of leadership, and together they modeled what shared responsibility really means.

Governance at OJCS has never been performative.  It’s been strategic, transparent, and deeply values-aligned.

Together, we’ve launched multiple strategic planning processes, created structures for board education, improved committee functioning, and clarified roles and responsibilities.  Our board hasn’t just supported our leadership—they’ve modeled it.  That’s why our faculty, families, and students all feel empowered to lead.

Conclusion: A Culture of Leadership

Leadership at OJCS doesn’t live in a title or a microphone. It lives in the daily decisions to make space—for students to blog, for teachers to grow, for staff to step forward, for lay leaders to partner meaningfully.

It’s also deeply tied to our broader vision for change.

Throughout my time at OJCS, I have tried to follow a leadership arc that begins with naming a challenge, gathering stakeholders, prototyping solutions, iterating with feedback, implementing with support, and creating a new normal.  That’s how we approached personalized learning. That’s how we approached French.   That’s how we revised homework.  That’s how we clarified the “J” in “OJCS”.  And that’s how we approached leadership.

As I look ahead to our final two posts—on North Stars and Jewish Life—I’m struck by how much of what we’ve accomplished at OJCS isn’t about any one person.  It’s about the culture we’ve built.  A culture where leadership is shared.  Growth is expected.  And everyone has the chance to step forward.

The Transparency Files: Annual Parent Survey

Just when you thought you were out…they pull you back in.

🙂

Yes, I know.  I said last year that after years of diminishing returns, we would finally put to bed this version of the Annual Parent Survey and start transitioning to new feedback loops that would – hopefully – yield greater engagement and, thus, more actionable data.  And that will be the path forward…next year, when the school will be under new leadership.

With our energies focused on the future and the hope that the pending change in leadership would inspire greater participation, we once again invited current OJCS Parents to share feedback.  And, that hope did pay off with a meaningful uptick in participation.  Last year, although 47 individual surveys were turned in, only 36 individual surveys provided data on the main sections.  This year, 62 individual surveys were turned in, with only 48 who provided data on the main sections.  It is a better result, but still, this means that this survey represents less than 25% of the students in our school.  This is why the decision to pivot to a different methodology is warranted.

It simply defeats the purpose of gathering feedback in service of making decisions that impact students if only 1/4 of students are sharing that feedback.  Whether we move to a third-party vendor, a new format for surveys, focus groups, or some combination therein, the school will cast a different and a wider net to ensure it truly captures the feedback it needs – and that your children deserve – to aim closer to the OJCS North Stars; to be the best version of OJCS.

But that’s the future…for now, one last time, let’s thank and lean into the parents who did participate and try to make meaning of what they are telling us.  [If you would like to see a full comparison with last year, you can reread those results, or have them open so you can toggle back and forth.  In this post, I will try to capture the highlights and identify what trends seem worth paying attention to.]

This represents a decent distribution…it does make questions about “high school readiness” less helpful with such little representation from Grade 8.

Without knowing how representative this quarter of students is, this year’s data set is lighter on the “NOs”.  Of course the “NOs” are always complicated to unpack because we have no way of knowing who of the “NOs” represent graduation or relocations, as opposed to choosing to attrit prior to Grade 8.  However, what continues to be true is that the overwhelming majority of families – regardless of their feedback – stay with us year-after-year.

Let’s look at the BIG PICTURE:

The first chart gives you the breakdown by category; the second chart gives you the weighted average satisfaction score (out of 10).  I will remind you that for this and all categories, I look at the range between 7-9 as the healthy band, obviously wanting scores to be closer to 9 than to 7, and looking for scores to go up each year.  In terms of “overall satisfaction”, we have now gone from 7.13 to 7.20 to 8.17 to 7.91 to 8.0 to 7.44 to 7.53 to 7.65 Although it continues to tick up over the last two years, the differences are statistically insignificant.

Overall, this seems to be a good news story, but let’s dig deeper…

Each and every one of these numbers are not only up from last year, but may very well be the highest we have ever scored!  Not one below the “acceptable range” and a lot are, or nearly are, at an “8”.

This is an interesting split.  The topline number – being prepared for high school – is one of the highest scores we have received.  The one number that took a dip is about “technology” and that is not a surprise considering the ambivalence many parents are sharing with us.  The good news is that between our work with The Social Institute and The Anxious Generation – work that Mrs. Thompson is leading –  OJCS is tackling this head-on and in partnership with our parents.

The numbers connected with IEPs and resource are as high as we have received, with the acknowledgement that the communication result (just  barely below 7.0) has room to grow.

These are just about the highest numbers we have ever had!  First time cracking 8.0 for the topline number and a few of the subcategories.

The good news?  Every one of these scores is up from last year.  The not-that-great news?  They are still lower than the acceptable range, although we pleased to see Extended Social Studies zoom over 7.0 for the first time.  Improvement?  Yes.  Real work ahead?  Oui.

These are great numbers!  The only items below the acceptable range is Tefillah which is up from last year and the participation of our community’s clergy, which though important, is not entirely within our control.  But this will land on the agenda for the Rabbinic Advisory Committee moving forward.

These numbers are all up from last year, but clearly there is work to be done.  [A reminder that the addition of Music has not yet made its way into the survey, but is worthy of feedback.]  Morah Dina, however, should be proud to see Art surge up over 7.0 for the first time in a long time!  There are variables here that are not entirely within our control, but this entire section is worth our thinking more deeply about and identifying a few changes for next year.

I am pleased to see that all these numbers are up, even the first two which are still technically below 7.0.  Paring this with comments, we believe we have made meaningful responses to feedback last year about progress reports, goal-setting, and the transition to semesters.

Maybe this is a “goodbye present” or maybe by taking myself out of the survey, the rest of the administration is shining more brightly.  🙂  Either way, these are – by far – the the best scores we have ever received in these categories.  Whether it is the renovation, or all the work we have done over the years to improve behaviour outcomes, this is a wonderful result.

Last data point [Remember this question was scaled 1-5.]:

Our score has meaningful recovered from the last couple of dips as the journey has gone from 4.44 to 4.34 to 4.34 to 4.14 to 3.92. to 4.25.  This absolutely jives with overall theme of this year’s consistently high scores.

So there you have it for 2024-2025!

Thanks to all the parents who took the time and care to fill out surveys!  In addition to the multiple-choice questions, there were opportunities for open-ended responses and a couple of experimental sections.  Because the school is in transition, your feedback in those experimental sections counts more than ever.  Please know that all comments will be shared with those they concern.  (This includes a full set of unedited and unredacted results which goes to our Board of Trustees.)

Eight years.  Eight Annual Parent Surveys.  There have been zigs and zags, to be sure, but the trajectory has been constant – onwards and upwards.  From strength to strength.  I look forward to the school reaching even higher heights as the torch is passed to new leadership…

Ken yehi ratzon.

Looking Backwards to Look Forward #3: Transparency

Why would a Head of School publish board reports, blog weekly, and invite the world into classrooms online?  Why make every family survey public? Why post meeting agendas and reflections before anyone asks?  Why, in short, would you willingly lead in full view?

For me, the answer has always been the same: because we asked our teachers to.

Going all the way back to my time in Jacksonville as the head of MJGDS, we launched classroom blogs and student blogfolios to help parents see into the learning process.  Teachers were expected to open their practice, and I knew I couldn’t ask something of my team that I wasn’t doing myself.  So I started blogging.  And I never stopped.

What began as modeling evolved into a methodology.  Here, at OJCS, transparency became a leadership strategy, a pedagogical philosophy, a brand identity — and most importantly, a cultural norm.

Looking Backwards: Why We Went Transparent

When I arrived at OJCS in 2017, I inherited a school that needed rebuilding — not just in curriculum or enrollment, but in trust.  And for me, rebuilding trust meant radical transparency.

Inspired by what I would later codify in a presentation called “Radical Transparency: Finding Wellness Through Brazen Vulnerability”, I made a conscious choice to lead in public.  That meant:

I called this ongoing series “The Transparency Files”, and it was never just PR. It was pedagogy. As I once wrote, “transparency is not an initiative — it is a disposition.” It’s a way of being in relationship with your community.

Blogfolios, Blogfolios Everywhere

One of our biggest culture shifts came from embedding that same philosophy of transparency into teaching and learning.

At OJCS, we developed a school-wide blogfolio platform where every student maintains a digital portfolio of learning.  But these aren’t just showcases of final work.  They’re public learning journals — spaces for reflection, process, revision, and voice.

I’ve written about this shift many times, including this (First) Trip Around the OJCS Student Blogfolio-Sphere, and even shared moments where my own children were the test cases for what authentic documentation of learning can look like.

The result?  A culture where students take ownership of their learning, teachers reflect on their practice publicly, and parents gain real-time insight into school life.  Transparency became not just what we said, but what we all did — together.

Transparency as Pedagogy, Not PR

As I’ve written in “Transparency as Pedagogy”, the point of all this wasn’t optics.  It was ethics.  Educational ethics.

We want students to own their work — so we model that by owning ours.

We want teachers to iterate and reflect — so we give them space to blog honestly.

We want families to trust us — so we show them how we think.

And as I later reflected in “Transparency as Good Business”, transparency is a trust-builder.  And trust is the only sustainable growth strategy for a Jewish day school.

Looking Forward: From Transparency to Culture

What started as a leadership strategy has since become a cultural norm. Teachers, students, and families now expect communication to be open, frequent, and reflective.  It’s not radical anymore — it’s routine.

This culture of transparency paved the way for us to clarify and align around our North Stars (post pending!).  It made it possible to co-create mission, strategy, and school identity in public.  And it gave every stakeholder — from students to trustees — a reason to believe we meant what we said.

Because they could see it.

Final Reflection

Transparency isn’t about oversharing.  It’s about earning trust through clarity, vulnerability, and consistency.  It’s about documenting the journey, not just the destination.

And maybe more than anything else, it’s about this: If you can see it, you can believe in it.  And if you believe in it… you just might want to be part of it.

The Transparency Files: CAT*4 Results Part 3 (of 3)

Welcome to “Part III” of our analysis of this year’s CAT4 results!

In Part I, we provided a lot of background context and shared out the simple results of how we did this year.  In Part II, we began sharing comparative data, focusing on snapshots of the same cohort (the same children) over time.  Remember that it is complicated because of three factors:

  • We did NOT take the CAT*4 in 2020 due to COVID.
  • We only took the CAT*4 in Grades 5-8 in 2021.
  • We resumed taking the CAT*4 in Grades 3-8 in 2022.

Here, in Part III, we will finish sharing comparative data, this time focusing on snapshots of the same grade (different groups of children).  Because it is really hard to identify trends while factoring in skipped years and COVID, we are going to narrow in here just on Grades 3 & 4 (2022 -2024) and Grades 5-8 (2021-2024).

Here is a little context that will apply to all six snapshots:

  • Remember that any score that is two grades above ending in “.9” represents the max score, like getting a “6.9” for Grade 5.
  • Bear in mind, that the metric we are normally looking at when it comes to comparing a grade is either stability (if the baseline was appropriately high) or incremental growth (if the baseline was lower than desired and and the school responded with a program or intervention in response).
  • In 2023 we took it in the “.1” of the school year and in all prior years in the “.2”.  If we are being technical, therefore, “.9” would actually be the truest measure of growth since the time frame is “.1” less.  For the purposes of this analysis, I am going round “.9” up and consider it a “year’s” worth of growth.

Here are the grade snapshots:

What can we learn from Grade 3 over time?

  • I don’t want to have to repeat this each time, but please remember these are different children taking this test in Grade 3.   Grade 3 is also the first year we take the test and so there is only so much to learn here.
  • One assumes that with a stable teaching team (not always true) that, over time, the scores would gently curve upwards towards a maximum (here “4.9”), however, again, considering these are completely different children, the growth really is more visible in Part II’s analysis.
  • When I look at this, I say, that “Writing Conventions” and “Spelling” are the areas for focus.  In a few more years, we’ll know better what is the blip and what is the trend, but even though we are essentially at “grade level,” the floor we seek is set a bit higher.  This will be a place for Grade 3 to use the data to drive curricular and programmatic decisions.

What can we learn from Grade 4 over time?

  • Here we see a bit of the converse of the one above…if 2023 is the blip, then these are overall excellent scores.
  • Again, if there was a place to look – even if all years fall at or above grade level – it would be Computation & Estimation.

What can we learn from Grade 5 over (more) time?

  • Again, we are looking at Grade 5.  So even the dips (Grade 5 2024 Spelling) are actually at grade level.
  • Writing Conventions are a bit hard to tease out (different children), but worth paying attention to.
  • And, again, Computation & Estimation has settled higher, but with our hopes for two grades above, still has room to grow.

Now let’s see how the transition to Middle School impacts things.

What can we learn from Grade 6 over time?

It is worth asking if there one can see the difference when we shift from Lower School (with there being a General Studies Teacher) to Middle School (with separate Language Arts and Math Teachers).  Because even though this is four year’s worth of different children in Grade 7, other than a couple of blips, these are all uniformly excellent scores at or near the max.

What can we learn from Grade 7 over time?

This is essentially the same story as Grade 6, which reinforces the above.

What can we learn from Grade 8 over time?

The same.

Biggest takeaway?  It is probably overdue for OJCS to take a hard look at Spelling, but other than that a snapshot of where all our students are by their last year at OJCS has to reassuring for our current parents and, hopefully, inspiring to all those who are considering how OJCS prepares its graduates for high school success.

The bottom line is that our graduates – year after year – successfully place into the high school programs of their choice.  Each one had a different ceiling – they are all different – but working with them, their families and their teachers, we successfully transitioned them all to the schools (private and public) and programs (IB, Gifted, French Immersion, Arts, etc.) that they qualified for.

And now again this year, with all the qualifications and caveats, our CAT*4 scores continue to demonstrate excellence.  Excellence within the grades and between them.

Not a bad place to be as we enter the 2025-2026 enrollment season…

The Transparency Files: CAT*4 Results Part 2 (of 3)

Welcome to “Part II” of our analysis of this year’s CAT*4 results!

In last week’s post, we provided a lot of background context and shared out the simple results of how we did this year.  Here, in our second post, we are now able to begin sharing comparative data, focusing on snapshots of the same cohort (the same children) over time.  You may notice a few irregularities in the data because of three factors:

  • We did NOT take the CAT*4 in 2020 due to COVID.
  • We only took the CAT*4 in Grades 5-8 in 2021.
  • We resumed taking the CAT*4 in Grades 3-8 in 2022.

Here is a little analysis that will apply to all five snapshots:

  • Remember that any score that is two grades above ending in “.9” represents the max score, like getting a “6.9” for Grade 5.
  • Bear in mind, that the metric we are normally looking at when it comes to comparing a cohort over time is whether or not we see at least one full year’s growth (on average) each year – for Grade 8 we are factoring an expected two full year’s growth between 2019 and 2021 due to COVID.  [Feel free to refer to prior years’ results for specific analyses of both “COVID Gaps” and “COVID Catch-Ups”.]
  • In 2023 we took it in the “.1” of the school year and in all prior years in the “.2”.  If we are being technical, therefore, “.9” would actually be the truest measure of growth since the time frame is “.1” less.  For the purposes of this analysis, I am going round “.9” up and consider it a “year’s” worth of growth.

Here are the cohort snapshots:

What does this snapshot of current Grade 4s reveal?

  • Pretty impressive, eh?!  With a maximum score of 5.9s almost all across the board, including more than a year’s growth in some categories, this is about as much as can reasonably expect.
  • The only place to pay attention to is Computation & Estimation, which although above grade-level (in both years), “only” showed .8 growth where we prefer to see .9 or higher.  But that is a very minor difference.

What does this snapshot of current 5s reveal?

  • Again, incredibly impressive all across the board, with lots of places where we see way more than 1 year’s worth of growth!
  • Important context in the places that in the 2024 results look lower.  Spelling, which just fell below the baseline of 5.1, actually grew at a 1.6.  Computation & Estimation actually grew at a 1.3.  This means that both are on track with another year to be on par with the rest of new-max scores.

What does this snapshot of current 6s reveal?

I mean…nothing really to say at all.  Perfect max scores all across the board with Computation & Estimation making the final leap up to join the rest.  Wow.

What does this snapshot of current 7s reveal?

  • Again, incredibly impressive, not only the near-perfects across the board, but the growth in some areas is above and beyond.
  • Writing Conventions took a 1.3 leap to the top.
  • Spelling took a huge 3.2 leap to the near-top.
  • Both Math scores took huge leaps as well.

All of this shows the cumulative effect of our Middle School.

What does this snapshot of current 8s reveal?

No analysis of current Grade 8s needed, just appreciation for their tremendous growth across their careers at OJCS and for their last three years of near perfection.  Not a bad advertisement for OJCS  and the OJCS Middle School.

To sum up this post, we have so much to be proud of in the standardized test scores of these particular cohorts over time.  The Math and Language Arts Teachers in Grades 3-8 have now begun meeting to go through their  CAT*4 results in greater detail, with an eye towards what kinds of interventions are needed now – in this year – to fill any gaps (both for individual students and for cohorts); and how might we adapt our long-term planning to ensure we are best meeting needs.  Parents will be receiving their child(ren)’s score(s) soon as they, and any contextualizing conversations, will be folded into Parent-Teacher Conferences.

Stay tuned next week for the concluding “Part III” when we will look at the same grade (different students) over time, see what additional wisdom is to be gleaned from that slice of analysis, and conclude this series of posts with some final summarizing thoughts.

The Transparency Files: CAT*4 Results Part 1 (of 3)

[Note from Jon: If you have either read this post annually or simply want to jump to the results without my excessive background and contextualizing, just scroll straight to the graph.  Spoiler alert: we did great!]

Each year I fret about how to best facilitate an appropriate conversation about why our school engages in standardized testing (which for us, like many independent schools in Canada, is the CAT*4, but may soon become the CAT*5), what the results mean (and what they don’t mean), how it impacts the way in which we think about “curriculum” and, ultimately, what the connection is between a student’s individual results and our school’s personalized learning plan for that student.  It is not news that education is a field in which pendulums tend to wildly swing back and forth as new research is brought to light.  We are always living in that moment and it has always been my preference to aim towards pragmatism.  Everything new isn’t always better and, yet, sometimes it is.  Sometimes you know right away and sometimes it takes years.

The last few years, I have taken a blog post that I used to push out in one giant sea of words, and broke it into two, and now three parts, because even I don’t want to read a 3,000 word post.  But, truthfully, it still doesn’t seem enough.  I continue to worry that I have not done a thorough enough job providing background, research and context to justify a public-facing sharing of standardized test scores.  Probably because I haven’t.

And yet.

With the forthcoming launch of Annual Grades 9 & 12 Alumni Surveys and the opening of the admissions season for the 2025-2026 school year, it feels fair and appropriate to be as transparent as we can about how well we are (or aren’t) succeeding academically against an external set of benchmarks, regardless of what is happening in the wider world.  That’s what “transparency” as both a value and a verb looks like.  We commit to sharing the data and our analysis regardless of outcome.  We also do it because we know that for the overwhelming majority of our parents, excellence in secular academics is a non-negotiable, and that in a competitive marketplace with both well-regarded public schools and secular private schools, our parents deserve to see the school’s value proposition validated beyond anecdotes.

Now for the annual litany of caveats and preemptive statements…

We have not yet shared out individual reports to our parents.  First our teachers have to have a chance to review the data to identify which test results fully resemble their children well enough to simply pass on, and which results require contextualization in private conversation.  Those contextualizing conversations will take place in the next few weeks and, thereafter, we should be able to return all results at Parent-Teacher Conferences.

There are  two big ideas to keep in mind:

  • The goal is to track data across all grades to allow us to see if…
    • The same grade scores as well or better each year.
    • The same cohort grows at least a year’s worth of growth.
  • It is super important to have the proper understanding and perspective of what a “grade equivalent score” really is.

Grade-equivalent scores attempt to show at what grade level and month your child is functioning.  However, grade-equivalent scores are not able to show this.  Let me use an example to illustrate this.  In reading comprehension, your son in Grade 5 scored a 7.3 grade equivalent on his Grade 5 test. The 7 represents the grade level while the 3 represents the month. 7.3 would represent the seventh grade, third month, which is December.  The reason it is the third month is because September is zero, October is one, etc.  It is not true though that your son is functioning at the seventh grade level since he was never tested on seventh grade material.  He was only tested on fifth grade material.  He performed like a seventh grader on fifth grade material.  That’s why the grade-equivalent scores should not be used to decide at what grade level a student is functioning.

Let me finish this section by being very clear: We do not believe that standardized test scores represent the only, nor surely the best, evidence for academic success.  Our goal continues to be providing each student with a “floor, but no ceiling” representing each student’s maximum success.  Our best outcome is still producing students who become lifelong learners.

But I also don’t want to undersell the objective evidence that shows that the work we are doing here does in fact lead to tangible success.  That’s the headline, but let’s look more closely at the story.  (You may wish to zoom in a bit on whatever device you are reading this on…)

A few tips on how to read this:

  • Historically we would take this at the “.2” of each grade-level year, but the last two years we have taken it at the “.1”.  [This may have a slight impact on the comparative data.]  That means that “at grade-level” [again, please refer above to a more precise definition of “grade equivalent scores”] for any grade we are looking at would be 5.1, 6.1, 7.1, etc.  For example, if you are looking at Grade 6, anything below 6.1 would constitute “below grade-level” and anything above 6.1 would constitute “above grade-level.”
  • The maximum score for any grade is “.9” of the next year’s grade.  If, for example, you are looking at Grade 8 and see a score of 9.9, on our forms it actually reads “9.9+” – the maximum score that can be recorded.
  • Because of when we take this test – approximately one-two months into the school year – it is reasonable to assume a significant responsibility for results is attributable to the prior year’s teachers and experiences.  But, of course, it is very hard to tease it out exactly, of course.

What are the key takeaways from these snapshots of the entire school?

  • Looking at six different grades through six different dimensions there are only two instances out of thirty-six of scoring below grade-level: Grades 3 (2.8) and 5 (5.0) Spelling.  This is honestly the best we have ever scored!  Every other grade and every other subject is either at or above or way above.
  • For those parents focused on high school readiness, our students in Grades 7 & 8 got the maximum score that can be recorded for each and every academic category except for Grade 8 Computation & Estimation (still 9.4).  Again, our Grade 7s maxxed out at 8.9 across the board and our Grades 8s maxxed out at 9.9 across the board save one 9.4.  Again, this is – by far – the best we have ever scored.

It does not require a sophisticated analysis to see how exceedingly well each and every grade has done in just about each and every section.  In almost all cases, each and every grade is performing significantly above grade-level.  This is a very encouraging set of data points.

Stay tuned next week when we begin to dive into the comparative data.  “Part II” will look at the same cohort (the same group of students) over time.  “Part III” will look at the same grade over time and conclude this series of posts with some additional summarizing thoughts.

Goal-Setting Conferences 2.0

The weather may have just finally turned, although still unseasonably warm for Ottawa, and we had a noon dismissal followed by a pupil-free day.  That could only mean one thing here at the Ottawa Jewish Community School, it was time for Goal-Setting Conferences 2.0!

We have spent the last day-and-a-half welcoming parents and students to the second iteration of our Goal-Setting Conferences.  What are “Goal-Setting Conferences” you ask?

North Star alert!  At OJCS, our students own their own learning, which means learning to goal-set is of paramount importance to their growth and development – now and throughout their lives.  Our conferencing opportunity to sit together with you and your child to discuss personalised goals is swiftly approaching on Thursday, November 7th & Friday, November 8th, and so we are sending along some much needed information to support you and your child through this growth process.

[We launched this last year as a pilot and you can revisit this post if you want all the possible background and context.]

What’s new this year?

We iterated a new process for this year that comes in response to student, parent and teacher feedback.  We believe strongly that it helped everyone more easily connect the dots with regard to what was prioritised for each child, with their voice and their parents a part of the conversation.   One major change that took place prior to the conferences themselves, was that with the transition back to semesters and with Goal-Setting Conferences sitting on the calendar where first trimester Parent-Teacher Conferences used to live, we decided to add first and third quarter Progress Reports so that parents could be in the know on all matters academic and otherwise.  First quarter reports went out earlier this week and teachers facilitated any related conversations so that the deck was cleared to focus on goal-setting.

Here’s how we prepped:

  • A grade-level appropriate lesson was taught to help children understand the benefits of setting personal goals (whether academic, social skills-related, social-emotional and/or spiritual).
  • Our teachers met individually with each student to help them think about what goals would be most beneficial for them at this time.
  • We encouraged parents to discuss their own goals for their child(ren) with them, or to bring those ideas with them to Goal-Setting Conferences to add with the teacher.
  • Parents booked Goal-Setting Conferences to meet with the classroom teachers to have meaningful discussions about the goals selected and to make a plan to help invite success.

For those who are curious, here is how we templated the different kinds of goals students, teacher and parents could be reaching towards:

And for our older students, we focused on helping them create SMART Goals:

We worked really hard this year to upgrade the preparation and the experience, and the view from the lobby as families have come in and out these last two days seems to validate that the hard work paid off.  From here, we have a responsibility to be explicit about how and where these goals will live throughout this school year – including meaningful updates on future progress reports, report cards, and parent-teacher conferences.  Additionally, as is true with all pilots and prototypes, we will seek feedback now that this round of conferences is complete so we can further refine things.

Here’s to helping our students get…

The Transparency Files: How We Grow Our Teachers

When you have been doing this as long as I (somehow) have been doing this, it is natural to wind up with some sayings and “-isms” that help explain your “why” and core beliefs.  Here is one of mine: “We should treat our teachers at least as well as we do our students”.  There are lots of ways that can apply, but here I want to take a peek behind the curtain and share how we think about the critical work of growing our teachers.  There are three OJCS North Stars that we aspire to for our students that apply at least as well to our teachers: 1) We own our learning, 2) We learn better together, and 3) There is a floor, but no ceiling.

Just as we want our students to take responsibility for their own learning as they develop in school, we empower our teachers to take ownership of their professional growth.  The administration are not detectives looking to catch our teachers making mistakes, but partners in helping teachers become their best selves.  Just as we know that learning is not done best alone, we encourage our teachers to grow themselves in cohorts, in community and in partnerships.  And just as no two students are the same, we do not offer our teachers cookie-cutter PD; rather, we work with our teachers to co-create differentiated and personalized growth opportunities that meet them where they are and take them the next steps forward.  [This does not mean that the administration never proscribes or requires particular growth experiences if that is what is called for; but we do try to start with the teacher’s passions and preferences.]

If you look up you will see our school’s Learning Target, which I have blogged about in the past.  A quick reminder that,

This “Learning Target” is the instrument of alignment – meaning we can now make big and small decisions based on whether they bring our school closer to the target or not.  If our “North Stars” represent unchanging aspirational endpoints of our educational journey, our “Learning Target” functions as a map and a compass.

Our teachers measure themselves – and we measure them – against a detailed rubric that describes varying degrees of excellence across these five domains and seventeen sub-domains.  Each year we expect our teachers to demonstrate growth in (at least) one category.  That season starts now.  I am currently meeting with each teacher in our school to decide on a Professional Growth Project (PGP) that is intended to formally move that growth forward.  Once I meet with each teacher and determine their PGP, they are shared with the full administration so we can build a calendar of professional growth opportunities aligned with this year’s needs.

If you are an OJCS Parent and not interested in more detail, feel free to skip the next section…

Because this blog does attract a broader audience than current families at OJCS (sorry if that reads like a bit of a humblebrag), I am going to tack on a few more technical pieces of the hows and whats of what we call our Annual Performance Review Process or APReP…

For transparency sake, here is the same graphic we provide our teachers as an overview:

Things to know…

…anyone in the field who would like samples of all the documents that are (not) hyperlinked in the above JPEG, just put your email address in a comment or email me directly ([email protected]) and it will be my pleasure.

…this has been an iterative process over the years.  We have added features, taken away features, etc.  We currently distinguish between first-year teachers at OJCS, non-tenured teachers at OJCS, and tenured teachers at OJCS.  [For my non-union friends, at our school, teachers become tenured if they are asked back for their fourth consecutive year of service.]

…”ELT” is our Educational Leadership Team.

…first-year teachers do not have a PGP as it is enough to acclimate yourself to a new school.

…new this year, veteran teachers may volunteer to sit on committees in lieu of PGPs upon request and agreeance from the administration.

…the APReP process is how we determine who our teachers are each year and which portfolios they are given.  It is not intended to be a high-pressure or high-stakes process, but it does lead to meaningful outcomes.  It is rigourous and it is serious.

Our teachers are our most important variable in school success.  The more skilled, able, prepared and motivated our teachers…the greater the odds for all the outcomes we aspire towards.  We are looking forward to great year of learning at OJCS this year…not just for our students, but for our teachers as well!

The Transparency Files: The 2024-2025 Faculty

Happy Friday!

Here we are on literally the last day of school – for teachers – and before we head into Canada Day Weekend and the true start of summer (for us!), it is my sincere joy and pleasure to be able to share a picture of the amazing human beings who will be teaching our children and leading our school into the 2024-2025 school year at the Ottawa Jewish Community School.

This is the first year of what will be the beginning of my eighth year at OJCS where I have exactly ZERO preambles or caveats.  (Wait, what?  You are just going to tell us what we are here to see and not force us to read an extra 500 words?  Yup!)

Get excited about this gifted and loving group of teachers and administrators, who will partner with our parents in the sacred work of educating our children.  I know I am!

The 2024-2025 OJCS Faculty & Staff

Lower School General Studies Faculty

  • Kindergarten: Andréa Black, Amy Kluke (EA) & EA (TBD) [TWO Classes]
  • Grade One: Julie Bennett [TWO Classes]
  • Grade Two: Ann-Lynn Rapoport [TWO Classes]
  • Grade Three: Caitlin Honey [TWO Classes]
  • Grade Four: Charles Watters [TWO Classes]
  • Grade Five: Melissa Thompson

Lower School Jewish Studies Faculty

  • Kitah Gan: Jaqui Gesund Kattan [TWO Classes]
  • Kitah Alef: Ada Aizenberg [TWO Classes]
  • Kitah Bet: Dana Doron [TWO Classes]
  • Kitah Gimmel: Susan Wollock [TWO Classes]
  • Kitah Dalet: Sigal Baray [TWO Classes]
  • Kitah Hay: Marina Riklin

Lower School French Faculty

  • Kindergarten: Maryse Cohen [TWO Classes]
  • Grade One: Maryse Cohen & Efi Mouchou [TWO Classes]
  • Grade Two: Efi Mouchou [TWO Classes]
  • Grade Three: Aaron Polowin [TWO Classes]
  • Grade Four Core: Aaron Polowin
  • Grade Four Extended: Dr. Sylvie Raymond
  • Grade Five Core: Dr. Sylvie Raymond
  • Grade Five Extended: Efi Mouchou

Middle School Faculty

[NOTE: There will be two Grade 6s.]

  • Science: Josh Ray
  • Mathematics: Chelsea Cleveland (Grades 6 & 7) & Josh Ray (Grade 8)
  • Language Arts: Jess Mender
  • Social Studies: Michael Washerstein
  • Extended French: Wanda Canaan
  • Core French:  Dr. Sylvie Raymond
  • Hebrew Alef: Jaqui Gesund Kattan
  • Hebrew Bet: Liat Levy
  • Jewish Studies: Mike Washerstein
  • Rabbinics: David Kogut

Specialists

  • Art: Dina Medicoff
  • Music: David Kogut
  • French Language PE: Stéphane Cinanni & Aaron Polowin
  • Library: Brigitte Ruel

Leads

  • OJCS Makerspace: Josh Ray
  • Rabbi Bulka Kindness Project: Michael Washerstein
  • Student Life: Jess Mender

Department of Special Education

  • Ashley Beswick, Student Support Coordinator
  • Faye Mellenthin, Grades 5-8 Resource Teacher
  • Marina Riklin, Math Resource Teacher
  • Chelsea Cleveland, Math Resource Teacher
  • Reading Specialist, Reading Resource Teacher
  • Corinne Baray, Jewish Studies & ESL Resource Teacher
  • Wanda Canaan, French Resource Teacher

Administration

  • Josh Max – Director of Technology
  • Ellie Kamil – Executive Assistant to the Head of School
  • Yulia Elgin – Director of Development
  • Elena Ivanova – Chief Accountant
  • Jennifer Greenberg – Director of Recruitment
  • Sharon Reichstein, Director of Special Education
  • Melissa Thompson – Vice Principal
  • Keren Gordon – Principal
  • Dr. Jon Mitzmacher – Head of School

You may notice some familiar faces in new places…

…you will notice that although she is maintaining a healthy teaching portfolio, we are thrilled to announce that Melissa Thompson has been promoted from “Coordinator” to “Vice Principal” that officially marks her transition to being part of Administration.  This is not only well-deserved based on her extraordinary work over her time at OJCS, but also much-needed as we reach towards those North Stars as a still-growing school.  Along with Ms. Gordon and myself, the addition of Mrs. Thompson in this role will ensure greater accountability and that we raise the bar of excellence in our classrooms and across our programs.

…you may also notice that David Kogut will expand his portfolio next year as he adds Middle School Rabbinics to Music as a full-time JS Teacher.  Moreh David has his MA in Jewish Education from the Azrieli School of Education at Yeshiva University and brings years of teaching and administrative experience into his expanded role.  We are incredibly grateful to Morah Corinne who has built a strong foundation in Rabbinics for Moreh David to build upon and are excited that Morah Corinne will have an opportunity to further develop her ESL and Hebrew Resource programs.

…and as sad as we are that Morah Yulia will no longer be formally teaching in the Jewish Studies Department next year, we are thrilled that Ms. Elgin will be dedicating all her extraordinary energy to Development.

You may notice two familiar faces missing…

…we took time a few weeks back to commemorate and celebrate the remarkable 37-year career of Ruth Lebovich – Morah Ruthie – as she has now officially retired from OJCS.  There is not enough space here to repeat all that we shared about her as part of our “OJCS Celebrates 75 Years of Teaching Excellence” event, but suffice it to say that she leaves an unparalleled legacy and huge shoes to fill.  We feel confident that for Morah Ruthie we are simply saying l’hitraot and not shalom as we expect to be seeing her and learning from her – albeit differently – for years to come.

…we are also saying good-bye to Lianna Krantzberg – Morah Lianna – who will be moving on from OJCS to take on new challenges as she enters the next phase of her career.  Having an alumna as a teacher is a special thing, indeed, and it has been our pleasure to literally watch Morah Lianna grow up in so many ways within our doors.  We wish her an early mazal tov as her wedding draws near, and all the best in her next professional chapter.

Do you notice what you don’t see?  Any significant open positions!  What?!  Yes, other than adding one additional EA for SK and a Reading Resource Specialist to ensure we are providing as much resource as needed, we are heading into summer without any significant search processes!  Stability, anyone?  Yes, please!

Please note that I intend to take a pause from weekly blogging as we head into summer.  Of course, should the spirit move me, or an issue arises that warrants it, I will blog intermittently, until resuming my weekly routine a week or so before our teachers return for Pre-Planning Week 2024.

Happy summer!

The Transparency Files: Annual Parent Survey

This is it…the last…the very last…

this version of the Annual Parent Survey will be put to bed.  Faithful readers will recall that last year’s was going to be the last, but October 7th and the relocation/renovation rendered that a bit of a bridge too far.

So, yes, this is it.  This Annual Parent Survey has served me and my school(s) well these last 15 years, but the people have spoken – er, rather, I guess, the people have not spoken, or at least have not been willing/interested in completing this survey in this format and so we will finally bid it adieu

We have found ourselves in this fascinating cycle where each year the enrollment goes up and the participation rate in the Annual Parent Survey goes down.  This year, although 47 individual surveys were turned in, only 36 individual surveys provided data on the main sections.  That means this survey only represents 19% of the students in our school.   It simply defeats the purpose of gathering feedback in service of making decisions that impact students if 1/5 of students are sharing that feedback.  Whether we move to a third-party vendor, a new format for surveys, focus groups or some combination therein, we will cast a different and a wider net to ensure we truly capture the feedback we need – and your children deserve – to aim closer to our North Stars; to be the best version of ourselves we can.

But that’s the future…for now, one last time, let’s thank and lean into the parents who did participate and try to make meaning of what they are telling us.  [If you would like to see a full comparison with last year, you can reread those results, or have them open so you can toggle back and forth.  In this post, I will try to capture the highlights and identify what trends seem worth paying attention to.]

Not surprising to be clustered so low…it does make questions about “high school readiness” less helpful with such little representation from Grades 7 & 8.

Without knowing how representative this fifth of students is, this year’s data set is lighter on the “no’s”.  Of course the “no’s” are always complicated to unpack because we have no way of knowing who of the “no’s” represent graduation or relocations, as opposed to choosing to attrit prior to Grade 8.  However, what continues to be true is that the overwhelming majority of families – regardless of their feedback – stay with us year-after-year.  This continues to say a lot about them and a lot about us.

Let’s look at the BIG PICTURE:

The first chart gives you the breakdown by category; the second chart gives you the weighted average satisfaction score (out of 10).  I will remind you that for this and all categories, I look at the range between 7-9 as the healthy band, obviously wanting scores to be closer to 9 than to 7, and looking for scores to go up each year.  In terms of “overall satisfaction”, we have now gone from 7.13 to 7.20 to 8.17 to 7.91 to 8.0 to 7.44 to 7.53.  Although it is a tick up from last year, the difference is statistically insignificant.

Overall, this seems to be a good news story, but let’s dig deeper…

Almost every one of these numbers are up from last year!  And the only number that is below the “acceptable range” is trending upwards…

Again everyone one of these is higher than last year!  And, again, the only one that is below the “acceptable range” is also trending upwards…

So far, same trend.  Every number is up and the OVERALL number and the Science number are as about as high we’ve ever had.

Here we hit our first trouble spot.  The less-than-great news is that these numbers, at least for those families who filled it out, are all (still) below the acceptable range.  The not-as-bad news is that numbers are fairly flat.  “French reading” is down pretty significantly and “French PE” in its second year took a dip as well, so there continues to be meaningful work ahead.

Overall these numbers are mostly flat with a few small dips.  Again, anything in those “high sixes” are targets for improvement.  [I’m looking at you Tefillah which I take the most personally since I teach it!]

Work to be done!  Although we think the transition we made in Art and the addition we made to Music (not yet represented in the survey) has brought significant improvements to our program.  There are variables here that are not entirely within our control, but this entire section is worth our thinking more deeply about and identifying a few changes for next year.

These scores are mostly down as well.  Pairing this with comments, we know we have work to do when it comes to the transition to semesters, the way we weave in progress reports, how we approach goal-setting, etc.  We believe we have a clear path forward and fully expect to see these numbers grow next year.  The one score we want to better understand is how parents view “provides regular opportunities for parents to be involved in student learning”.  We do this, or we think we do, so part of what has to be sussed out is whether we are providing the right or preferred opportunities.

These numbers are almost all higher than the prior year.  The two that are below the acceptable range (relevant learning for parents) and (student code of conduct) are both up, if not yet where we prefer them.  Considering how much energy we put into new behavior systems this year, I would liked to see that number jump higher, but we will keep working to improve.

Last data point [Remember this question was scaled 1-5.]:

Our score remains consistent from 4.44 to 4.34 to 4.34 to 4.14 to 3.92.  This one actually doesn’t jive with the rest of the results which almost universally had higher ratings than the prior year.  Could be that this data point, which is supposed to rate Net Promoter Scoring (for those who are familiar) is not well understood.  Either way, the trend line is concerning…at least for the minority of families who are represented in this year’s results.

So there you have it for 2023-2024!

Thanks to all the parents who took the time and care to fill out surveys!  In addition to the multiple choice questions, there were opportunities for open-ended responses and a couple of experimental sections.  Your written responses added an additional layer of depth; one which is difficult to summarize for a post like this.  Please know that all comments will be shared with those they concern.  (This includes a full set of unedited and unredacted results which goes to the Head Support and Evaluation Committee of our Board of Trustees.)

As I said at the beginning, without meaningful data we don’t know how high to put the “floor” we stand upon to reach towards our North Stars.  We will change our model next year to ensure we get better data from more families.  That way, we can make sure that without a ceiling, we aim to reach higher each year…